Explanation
The Columbus Health Department has a need for interpretation and written translation services for clients of various clinics and programs. It is necessary that specific language interpretation and translation services be provided for central Ohio residents in order to provide quality health services. The Ohio Hispanic Coalition, the Somalia Community Association of Ohio and Community Refugee and Immigration Services have consistently responded to our needs in the past including a comprehensive RFP process executed in 2003. This ordinance authorizes the Board of Health to enter into contracts with the Ohio Hispanic Coalition, the Somalia Community Association of Ohio and Community Refugee and Immigration Services in the amount of $120,000 for the provision of interpretation and written translation services for the period April 1, 2004 through March 31, 2005.
These contracts were not competitively bid as two of these agencies have been sole responders in the past. The other one has been the lowest and best responder in the past and in the 2003 RFP process. All three agencies have agreed to maintain their 2003 pricing structure.
Emergency action is requested to ensure uninterrupted services for CHD clients.
FISCAL IMPACT: Funding for these services is budgeted in the Health Special Revenue Fund under the Minority Health Program (OCA 502062).
Title
To authorize the Board of Health to enter into contracts with three community agencies for the provision of interpretation and written translation services for the Columbus Health Department; to authorize the expenditure of $120,000 from the Health Special Revenue Fund to pay the cost thereof; to waive the provisions of competitive bidding; and to declare an emergency. ($120,000)
Body
WHEREAS, the Columbus Health Department has a need for interpretation and written translation services for central Ohio clients utilizing various clinics and programs; and,
WHEREAS, the Ohio Hispanic Coalition, the Somalia Community Association of Ohio and Community Refugee and Immigration Services can provide quality services as needed by the Health Department; and,
WHEREAS, emergency action is requested in order to prevent disruption of health services to central Ohio residents; and,
WHEREAS, an emergency exists in the usual daily operation of the Columbus Health Department in that it is immediately necessary to enter into contracts with three community agencies for interpretation and written translation services for the preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into contracts with the Ohio Hispanic Coalition, the Somalia Community Association of Ohio and Community Refugee and Immigration Services to provide interpretation and written translation services for various CHD programs for the period April 1, 2004 through March 31, 2005.
SECTION 2. That to pay the costs of said contracts, the expenditure of $120,000 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Department of Health, Division No. 50-01, Object Level One 03, Object Level Three 3445 as follows:
Ohio Hispanic Coalition 502062 $35,000
Somalia Community Association
of Ohio 502062 $35,000
CRIS 502062 $50,000
SECTION 3. That the provisions of Section 329.11 and 329.14 of the Columbus City Code are hereby waived. See attachment ORD0458-2004bidwaiv.doc.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.