Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Stantec Consulting Services, Inc., for the Dublin Road 30-Inch Water Main Improvements Project, in an amount up to $547,006.74, for Division of Water Contract No. 2234.
This contract is for engineering consulting services for the design of a 30-inch water main extension, approximately 14,000 feet in length. The project will begin on the west side of Griggs Reservoir near the intersection of Dublin Road and Shire Creek Court and extend north to the City of Dublin’s elevated storage tank site on Blazer Parkway.
The project is located within the “01-Hayden Run” Planning Area.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The goal of this project is to improve water transmission and water storage tank turnover in the northwest part of the distribution system. The Neighborhood Liaison(s) will be contacted and informed of this project. Further community outreach may result through the Neighborhood Liaison Program. The project will also coordinate with the City of Hilliard, City of Dublin, and Franklin County as portions of the project impact their jurisdictions.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. understanding of project/project approach, 2. past performance, 3. environmentally preferable consultant, 4. local workforce, and 5. anticipated project team.
Requests for Proposals (RFP's) were received on August 10, 2018 from: Stantec Consulting Services, HDR Engineering, ms consultants, and Corrpro Companies.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the Dublin Road 30-Inch Water Main Improvements Project be awarded to Stantec Consulting Services, Inc.
The Contract Compliance Number for Stantec Consulting Services, Inc. is 11-2167170 (expires 9/7/19, MAJ) and their DAX Vendor Number is 0462. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
4. FISCAL IMPACT: There are sufficient funds within the Water G.O. Bonds Fund for this expenditure.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Stantec Consulting Services, for the Dublin Road 30-Inch Water Main Improvements Project; and to authorize an expenditure up to $547,006.74 within the Water General Obligations Bonds Fund for the Division of Water. ($547,006.74)
Body
WHEREAS, four (4) technical proposals for professional engineering services for the Dublin Road 30-Inch Water Main Improvements Project were received on August 10, 2018; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Stantec Consulting Services, Inc.; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Dublin Road 30-Inch Water Main Improvements Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Dublin Road 30-Inch Water Main Improvements Project with Stantec Consulting Services, Inc. (FID#11-2167170), 1500 Lake Shore Drive, Suite 100, Columbus, OH 43204; for an expenditure up to $547,006.74; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the expenditure of $547,006.74 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.