Explanation
1. Need: The Division of Sewerage and Drainage has contracted for the construction of the Blacklick Creek Sanitary Interceptor Pt. B Project, which crosses a portion of the Turnberry Golf Course on the southeast side of Columbus. In order to expedite the restoration of the golf course, the Department of Recreation and Parks agreed to administer the procurement and administration of the construction/restoration contract services.
The Dept. of Recreation and Parks advertised a request for bid proposals for this restoration work on June 14, and June 21, with a bid opening on July 1, 2003. No bids were received, although three firms picked up bid proposal packages. The Dept. determined it necessary to contact the firms and request informal sealed proposals from each. Quality Golf, Inc. submitted a contract amount of $298,782.06, and Legends Golf Construction Company submitted a contract amount of $299,167.00. The contract amount of $315,000.00 includes Quality Golf, Inc.'s bid amount plus an additional $16,217.94 for contingency services. This contract will be funded through an Ohio Water Development Authority Loan for the subject sanitary sewer project, and as such it will necessary to appropriate the proceeds of this loan for this work.
2. Waiver of Competitive Bidding Requirements: Both the Division of Sewerage and Drainage and the Department of Recreation and Parks are requesting this City Council to waive the competitive bidding requirements of the Columbus City Codes. This waiver is required to provide the necessary irrigation removal/replacement and overall restoration services required as a result of the installation of a section of the Blacklick Creek Sanitary Interceptor sewer across a portion of the Turnberry Golf Course. There isn't sufficient time to undertake an additional competitive procurement, due to the immediate need to have a firm under contract to have the irrigation removal performed prior to the October commencement of the sanitary sewer installation.
Title
To authorize the Director of Recreation and Parks to enter into contract with Quality Golf, Inc., for restoration services to the Turnberry Golf Course, in connection with the construction of the Blacklick Creek Sanitary Interceptor Pt. B Project; to authorize the appropriation and expenditure of $315,000.00 from the Ohio Water Pollution Control Loan Fund; to waive the competitive procurement provisions of the Columbus City Codes; and to declare an emergency.
Body
WHEREAS, Ordinance No. 1606-2003 authorized the Director of Public Utilities to enter into contract with the Complete General Construction Company, Inc., for the Blacklick Sanitary Interceptor Sewer Capacity Augmentation, Part 2, Project; and
WHEREAS, the subject project crosses a portion of the Turnberry Golf Course that is owned and operated by the Department of Recreation and Parks, and in coordination with the Division of Sewerage and Drainage the City undertook a competitive procurement process for the specialized construction services necessary to restore the Turnberry Golf Course to playing condition prior to the spring 2004 season; and
WHEREAS, the Department of Recreation and Parks did not receive any bid proposals for the subject procurement; whereupon, the Department solicited informal quotations from two reputable golf course construction firms for the required services; with which Quality Golf, Inc., was the low bidder; and
WHEREAS, it has been determined to be in the City's best interest for this City Council to waive the competitive bidding requirements of the Columbus City Codes for purposes of immediately executing the subject golf course restoration contract, so as to allow for the removal of the irrigation systems that will be interrupted by the installation of the aforementioned sanitary sewer construction; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage and the Department of Recreation and Parks, in that is immediately necessary for this Council to waive the competitive bidding requirements of the Columbus City Codes pursuant to authorizing the Director of Recreation and Parks to execute a contract for restoration services to the Turnberry Golf Course necessitated by the installation of the Blacklick Sanitary Interceptor Sewer Capacity Augmentation, Part 2, Project, thereby preserving the public health, peace, and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That $315,000.00 from the Ohio Water Development Authority Loan No. CS392254-02, for the Blacklick Sanitary Interceptor Sewer Capacity Augmentation, Part 2 Project; is hereby appropriated to the Division of Sewerage and Drainage, Fund No. 666| Project: Blacklick Sanitary Interceptor| Div.: 60-05| Project 650492|Object Level 3 No. 6630| OCA Code 655492.
Section 2. That the Director of Recreation & Parks be, and hereby is, authorized to enter into agreement with Quality Golf, Inc., 13001 N. Old 3C Rd., Sunbury, Ohio 43074; for golf course construction/restoration services in connection with the Division of Sewerage and Drainage's Blacklick Sanitary Interceptor Sewer Capacity Augmentation, Part 2 Project.
Section 3. That the expenditure of $315,000.00, or as much thereof as may be needed, be and the same hereby is authorized from the Ohio Water Pollution Control Loan Fund No. 666| Project: Blacklick Sanitary Interceptor| Div.: 60-05| Project 650492|Object Level 3 No. 6630| OCA Code 655492.
Section 4. That this Council finds that is in the best interest of the City to waive the provisions of Columbus City Code, Section 329.06, to authorize the Director of Recreation and Parks to execute a contract with Quality Golf, Inc., who submitted the low informal bid for the golf course construction/restoration services in connection with the aforementioned sanitary sewer improvements project.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.