Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract with Digital Information Services (Remit: dba Computer Intelligence Association) for Red Hat Linux licenses, Red Hat learning subscriptions, and Red Hat JBOSS including maintenance and support. DoT utilizes Red Hat Linux on its operating systems that many of the city's critical applications are housed on; therefore, maintenance and support is required. This contract was most recently authorized under the authority of Ord. No. 1367-2018, passed by the Columbus City Council on June 18, 2018, through purchase order PO131219. The term period for four(4) of the licensing and support is from June 19, 2019 through June 30, 2020, two (2) JBOSS licensing and support from August 24, 2019 through June 30, 2020, and the remaining thirty (30) licensing and support will be from July 1, 2019 through June 30, 2020, at a total cost of $116,065.40.
The Department of Technology procured this service (2019) through solicitation RFQ012308 with an option to renew annually for four (4) additional one year terms subject to mutual agreement and approval of proper City authorities. On May 24, 2019 at 11:00am the Department of Technology (DoT), through the utilization of a Request for Quotation process, received seven (7) bids in response to RFQ012308 for the purchase of Red Hat Linux licenses, Red Hat learning subscriptions, and Red Hat JBOSS including maintenance and support. After review of the seven (7) bid proposals received, the recommendation is that the award be made to Digital Information Services (Remit: dba Computer Intelligence Association).
Vendors: Bid Quote Amount:
Software House International (SHI) $126,284.08
Vaske Computer, Inc. $123,005.84
Digital Information Services $116,065.40
Softchoice $122,661.34
Brown Enterprise Solutions $123,860.00
Hiscomp, LLC $131,666.02
Vcloud Tech, Inc. $122,948.68
The services being purchased were competitively bid in RFQ012308. The quote submitted by Digital Information Services (Remit: dba Computer Intelligence Association) was selected and provided pricing at $116,065.40.
FISCAL IMPACT:
In fiscal years 2017 and 2018, the Department of Technology expended $79,787.72 and $76,448.24 respectively, for the purchase of Red Hat Linux software licenses, maintenance and support. The total 2019 cost for maintenance and support through this ordinance is $116,065.40. The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund.
EMERGENCY:
Emergency designation is being requested for these services that are necessary to support daily operation activities, to ensure no service interruption, and to establish a purchase order at the earliest possible date.
CONTRACT COMPLIANCE:
Vendor Name: Digital Information Services (Remit: dba Computer Intelligence Association) CC#/F.I.D. #: 52-2278330 Expiration Date: 05/15/2021
(DAX Vendor Acct. #: 022100)
Title
To authorize the Director of the Department of Technology to enter into a contract with Digital Information Services for Red Hat Linux licenses, Red Hat learning subscriptions, and Red Hat JBOSS including maintenance and support; to authorize the expenditure of $116,065.40 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($116,065.40)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology to enter into a contract with Digital Information Services for Red Hat Linux licenses, Red Hat learning subscriptions, and Red Hat JBOSS licensing and support. The term period for four(4) of the licensing and support is from June 19, 2019 through June 30, 2020, two (2) JBOSS licensing and support from August 24, 2019 through June 30, 2020, and the remaining thirty (30) licensing and support will be from July 1, 2019 through June 30, 2020, at a total cost of $116,065.40; and
WHEREAS, the Department of Technology procured this service (2019) through solicitation RFQ012308 with an option to renew annually for four (4) additional one year terms subject to mutual agreement and approval of proper City authorities. After review of the seven (7) bid proposals received, the recommendation is that the award be made to Digital Information Services (Remit: dba Computer Intelligence Association); and
WHEREAS, many of the cities critical applications are housed on operating systems that utilizes Red Hat Linux licenses, therefore maintenance and support is required; and
WHEREAS, this contract was most recently authorized under the authority of Ord. No. 1367-2018, passed by the Columbus City Council on June 18, 2018, through purchase order PO131219; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to enter into a contract with Digital Information Services for Red Hat Linux licenses, Red Hat learning subscriptions, and Red Hat JBOSS including maintenance and support services to ensure no service interruption, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into a contract with Digital Information Services (Remit: dba Computer Intelligence Association) for Red Hat Linux licenses, Red Hat learning subscriptions, and Red Hat JBOSS including maintenance and support. The term period for four(4) of the licensing and support is from June 19, 2019 through June 30, 2020, two (2) JBOSS licensing and support from August 24, 2019 through June 30, 2020, and the remaining thirty (30) licensing and support will be from July 1, 2019 through June 30, 2020, at a total cost of $116,065.40. Subject to mutual agreement and approval of the proper City authorities, this agreement can be renewed for four (4) additional one (1) year terms.
SECTION 2: That the expenditure of $116,065.40 or so much thereof as may be necessary, is hereby authorized to be expended from: (See attachment: 1617-2019 EXP)
Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Amount: $20,409.20|
Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Amount: $46,890.60|
Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Amount: $17,268.30|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1308 {Electricity}|Amount: $985.23|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4:IS02|Section 5: IT1309 {Water}|Amount: $6,266.68|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1310 {Sanitary Sewer} |Amount: $7,025.79|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1311 {Storm Sewer} |Amount: $1,873.54|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1308 {Electricity}|Amount: $936.11|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4:IS02|Section 5: IT1309 {Water}|Amount: $5,954.27|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1310 {Sanitary Sewer} |Amount: $6,675.54|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1311 {Storm Sewer} |Amount: $1,780.14|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.