Explanation
BACKGROUND
To authorize the Director of Finance and Management to enter into a contract with Utility Truck & Equipment, Inc. for the purchase and delivery of a digger derrick truck for an amount not to exceed $378,489.00.
The digger derrick truck will be used by the Division of Power while working on distribution power poles. This purchase has been approved by the Division of Fleet Management and will replace BT #18974.
PROCUREMENT
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ027954). Twenty-nine (29) vendors (28 Majority, 1 EBE) were solicited and one (1) Majority bid was received and opened on August 8, 2024.
The following bid was received:
Name Bid Amount City/State CC Status_
1. Utility Truck & Equipment, Inc. $378,489.00 Circleville, Ohio MAJ
The Division of Power has determined the bid from Utility Truck & Equipment, Inc. does meet all of the requirements of the bid specifications and recommends that the award be made for all items to Utility Truck & Equipment, Inc. as the only bidder.
SUPPLIER / CONTRACT COMPLIANCE INFORMATION
Utility Truck & Equipment, Inc., CC #004562, expires 5/11/25
The certification of Utility Truck & Equipment, Inc. was in good standing at the time of the contract award.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal due to the proprietary nature of the equipment. This contract was not implemented with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract.
FISCAL IMPACT
$378,489.00 Funds are budgeted and available for this expenditure
Title
To authorize the Director of the Department of Finance and Management to enter into contract with Utility Truck & Equipment, Inc. for the purchase and delivery of a digger derrick truck for the Department of Public Utilities; to authorize the expenditure of up to $378,489.00 from the Electricity Operating Fund. ($378,489.00)
Body
WHEREAS, the Division of Power has a need for a digger derrick truck to be used while working on the distribution power poles; and
WHEREAS, the Purchasing Office opened formal bids on August 8, 2024 for the purchase and delivery of a digger derrick truck; and
WHEREAS, one bid was received from Utility Truck Equipment, Inc.; and
WHEREAS, the bid from Utility Truck & Equipment, Inc. has been determined to meet all specifications; and
WHEREAS, the Division of Power recommends an award be made to the only bidder, Utility Truck & Equipment, Inc.; and
WHEREAS, it is necessary to authorize the expenditure of $387,489.00 or so much thereof as is needed for the purchase from and within the Electricity Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Utility Truck & Equipment, Inc. for the purchase and delivery of a digger derrick truck in accordance with the terms, conditions and specifications of Solicitation Number RFQ027954 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contract with Utility Truck & Equipment, Inc. for the purchase and delivery of a digger derrick truck in accordance with the terms, conditions and specifications of Solicitation Number RFQ027954 on file in the Purchasing Office.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $378,489.00, or as much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.