Explanation
BACKGROUND: The ordinance authorizes a purchase order with Brown Enterprise Solutions, LLC and Law and Order Technology LLC for the purchase of computers and accessories for the Division of Police. The Division has a need to procure new computers, monitors, and accessories. This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this legislation with the appropriate Universal Term Contract Purchase Agreement established with Brown Enterprise Solutions, LLC, and Law and Order Technology LLC for the purchase of the above mentioned items for the Division of Police.
Bid Information: The Department of Finance and Management, through RFQ020870, awarded the bid to Brown Enterprise Solutions, LLC. Ordinance 0911-2022, prepared by the Finance and Management Department, established an option contract (UTC) with this company.
The Department of Finance and Management, through RFQ026827, awarded the bid to Law and Order technology LLC Ordinance 0911-2022, prepared by the Finance and Management Department, established an option contract (UTC) with this company.
Contract Compliance:
Brown Enterprise Solutions, LLC; CC010668, expires 02-02-2026
Law and Order Technology LLC: CC040906, expires 01-19-2026
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: This ordinance authorizes the expenditure of $461,553.40 from the Law Enforcement Contraband Seizure Fund Budget, for the purchase of computers, monitors, and accessories for the Division of Police from the Universal Term Contract established by the Department of Finance and Management.
Title
To authorize the Director of the Department of Finance and Management to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with Brown Enterprise Solutions, LLC and Law and Order Technology, LLC for the purchase of computers, monitors, and accessories for the Division of Police; to authorize the expenditure of $461,553.40 from the Law Enforcement Contraband Seizure Fund. ($461,553.40)
Body
WHEREAS, there is a need to purchase computers, monitors, and accessories for the Division of Police; and
WHEREAS, the Purchasing Office advertised and solicited formal bids and selected the highest ranked bidder to negotiate a contract for the provision of computers, monitors, and accessories for the Columbus Division of Police; and
WHEREAS, it is necessary in the usual daily operation of the Department of Public Safety, Division of Police to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of computers, monitors, and accessories for the Division of Police; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract with Brown Enterprise Solutions, LLC, and Law and Order Technology, LLC for the purchase of computers, monitors, and accessories for the Columbus Division of Police.
SECTION 2. That the expenditure of $461,553.40, or so much thereof as may be needed, is hereby authorized within the Law Enforcement Contraband Seizure Fund Budget per the account codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. This ordinance shall take effect and be in force from and after the earliest period allowed by law.