Explanation
BACKGROUND: As a result of a Request For Proposal process in accordance with Section 329.14 of the Columbus City Codes, seven vision insurance bid responses were reviewed by the City's Evaluation Committee, comprised of five members. Each proposal was evaluated on the following criteria as required by section 329.14: competency to perform, quality and feasibility of the offerors technical proposal, ability to perform the required service competently, past performance, and the cost structure of the proposal. Vision Service Plan is recommended as the vision plan administrator with an administrative rate of $.95 per employee per month the first year; $.98 per employee per month the second year; and $1.00 per employee per month for year three. Vision Service Plan can duplicate negotiated benefits at the quoted rate.
Contract compliance number is 31-0725743.
To maintain insurance programs in accordance with the negotiated labor contracts, additional funding of the vision insurance program is necessary to insure continuation of employee insurance coverage. Cost estimates were based on 2003-04 trust fund expenditures using a three year average of actual city utilization, expected changes due to union negotiations, as well as input from insurance carriers.
FISCAL IMPACT: To enter into a contract with Vision Service Plan to establish the maximum obligation liability, and to authorize the expenditure of $944,217.00 for vision plan administration services from February 1, 2005 through January 31, 2006. Funding is available in the 2005 budget for this contract. This ordinance is an emergency measure to ensure continued insurance coverage as negotiated by union contracts. ($944,217.00)
Title
To authorize the Human Resources Director to enter into a contract with Vision Service Plan to provide all eligible employees vision insurance coverage from February 1, 2005 through January 31, 2006 and to authorize the expenditure of $944,217.00 from the Employee Benefits Fund, or so much thereof as may be necessary to pay the costs of said contract; and to declare an emergency. ($944,217.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to enter into a contract with Vision Service Plan to provide all eligible employees vision insurance from February 1, 2005 through January 31, 2006; and
WHEREAS, it is necessary to authorize the expenditure of up to $944,217.00 or so much thereof as may be necessary to pay contract costs for vision insurance services; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to enter into a contract and to pay the associated contract costs to ensure continued insurance coverage for the preservation of the public health, peace, property, safety and welfare;
Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Human Resources Director is hereby authorized to enter into a contract with Vision Service Plan to provide vision insurance to all eligible employees from February 1, 2005 through January 31, 2006.
SECTION 2. That the expenditure of up to $944,217.00 or so much thereof as may be necessary for coverage from the Employee Benefits Fund 502, Department of Human Resources, is hereby authorized and directed.
See attachment ORD0016-2005
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage, if the Mayor neither approves nor vetoes the same.