Explanation
BACKGROUND: The City of Columbus through its Health Department and Board of Health, has a need to provide the services of the Women's Health Services program to residents in the City's Linden area. Therefore, the City through its Director of the Department of Finance and Management, on behalf of the Columbus Health Department (Lessee), desires to enter into a lease agreement with the Central Ohio Transit Authority (COTA), an Ohio transit authority created pursuant to R.C.§ 306.32, (Lessor) for the use of approximately 2,504 square feet of clinic space located at 1390 Cleveland Avenue, Columbus, Ohio, commonly known as the COTA Linden Transit Center, to be used as clinic space for the provision of women's health services. The 1390 Cleveland Avenue location is within the program's target population and the Department of Health has been a Lessee at this location since December 1999. COTA also leases clinic space in the Linden Transit Center to Children's Hospital. The following ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Columbus Health Department, to execute those documents necessary to enter into a one (1) year lease agreement with, at the Lessee's option and subject to appropriation of necessary rental funds by City Council, the option of two (2) consecutive renewals, each for a one (1) year term. The cost of the lease is $14.50 per square foot and includes all utility, janitorial, security, maintenance, repair and tax costs. The initial term of this lease is for the period of July 1, 2007 through June 30, 2008.
Emergency action is requested in order to avoid any delays in payments of this lease.
FISCAL IMPACT: Funding for this contract is included in the FY2007 budget for the Health Special Revenue Fund. Monthly payments will be $3,025.67 for a total annual cost of $36,308.
Title
To authorize the Director of the Department of Finance and Management to execute on behalf of the Columbus Health Department, those documents necessary to enter into a lease agreement by and between the City of Columbus and Central Ohio Transit Authority, an Ohio transit authority created pursuant to R.C.§ 306.32, for approximately 2,504 square feet of clinic space for the Health Department's Women's Health Services Program, to authorize a total expenditure of $36,308 from the Health Special Revenue Fund, and to declare an emergency. ($36,308)
Body
WHEREAS, the Board of Health has a need for clinic space for the Women's Health Services Program; and,
WHEREAS, it is important that the Columbus Health Department's Women's Health Services Program and Children's Hospital clinics both be housed in the same facility; and,
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to contract with the Central Ohio Transit Authority for the lease of clinic space for the immediate preservation of the public health, peace, property, safety and welfare, and to avoid any delays in payments of this lease; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into a one (1) year lease agreement with the Central Ohio Transit Authority for the lease of 2,504 square feet of clinic space located at 1390 Cleveland Avenue, Columbus, Ohio to be used as a women's health clinic,
for the period of July 1, 2007 through June 30, 2008.
SECTION 2. That the terms and conditions of the lease shall be in a form approved by the City Attorney's Office and shall include the following:
a) This lease shall have an initial term of one (1) year commencing on July 1, 2007 and terminating on June 30, 2008. Subject to the appropriation
of necessary rental funds by City Council, the lease agreement, under the same terms and conditions except annual rent which shall be $38,186,
shall automatically renew for two (2) additional one (1) year terms unless Lessee provides ninety (90) days notice to Lessor of Lessee's intent to
allow the lease agreement to terminate.
b) Subject to appropriation funds by Columbus City Council, the Lessee agrees to pay Lessor quarterly rent payments of $9,077, for a total annual
rent of $36,308.00. The rental rate for the successive terms, subject to the appropriation of the necessary rental funds by City Council, shall be
$15.25 per square foot for a total annual rent of $38,186.
c) Such other terms and conditions as agreed to and approved by the City Attorney.
SECTION 3. That the expenditure of $36,308 to pay the costs of said contract, is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Department of Health, Department No. 50-01, Object Level One 03, Object Level Three 3301, OCA No. 502047.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.