Explanation
BACKGROUND:
This ordinance authorizes the Director of Technology to enter into a contract with DevCare Solutions to provide consulting project management procurement services for the Department of Technology (DoT) data center modernization project, for a total of 1,500 hours at a fixed rate of $105.00 per hour. The total cost associated with this ordinance and contract will be $157,500.00. The term of this contract will be for one year from the date of a certified purchase order from the City Auditor’s office.
The City of Columbus, Department of Technology (DoT) is in the process of modernizing its enterprise data center and computer infrastructure. This project, which will take place over several months, involves the upgrade and replacement of key components of the city’s extensive hardware and software infrastructure. To help ensure a successful implementation and seamless transition, the Department of Technology solicited requests for statements of qualification (RFSQ012006) for staff augmentation to assistance with procurement and management process of the above-described project. On April 19, 2019 at 11:00 a.m., statements were received via the procurement portal. Of the four statements received, DevCare Solutions was the lowest and best respondent at $105 per hour for professional staff augmentation. The respondents were as follows:
DevCare Solutions: $105/hour
TSG Partners: $115/hour
Dedicated Tech Services: $139/hour
RefineM: $150/hour
DevCare Solutions will be involved in all aspects of the data center modernization project, including: strategy and planning; acquisition and deployment; and operational management.
CONTRACT COMPLIANCE
Vendor Name: DevCare Solutions FID/CC #: 20-2761086 Expiration Date: 4/11/2021
DAX Vendor #: 022616
Fiscal Impact: Funds for this service have been identified and are available with the Department of Technology, Information Services Division’s, Information Services operating fund.
Title
To authorize the Director of the Department of Technology to enter into a contract with DevCare Solutions to provide professional staff augmentation services to all aspects of the enterprise data center and computer infrastructure modernization project; to authorize the expenditure of $157,500.00 for this purpose from the Department of Technology, Information Services Division, Information Services Operating Fund. ($157,500.00)
Body
WHEREAS, this ordinance will authorize the Technology Director to enter into a contract with DevCare Solutions to provide consulting project management procurement services for the (DoT) data center modernization project, utilizing a total of 1,500 hours at a fixed rate of $105.00 per hour for a total cost of $157,500.00 with the term period of this contract begin one year from the date of a certified purchase order from the City Auditor’s office; and
WHEREAS, the City of Columbus, Department of Technology (DoT) is in the process of modernizing its enterprise data center and computer infrastructure; and
WHEREAS, to help ensure a successful implementation and seamless transition, the Department of Technology solicited requests for statements of qualification for staff augmentation to be involved in all aspects of the data center modernization project, including: strategy and planning; acquisition and deployment; and operational management and procurement processes; and
WHEREAS, of the four statements received, DevCare Solutions was the lowest and best respondent at $105.00 per hour for consulting project management procurement services; and
WHEREAS, for the reasons stated above, it is necessary to authorize the Director of the Department of Technology to contract with DevCare Solutions to provide professional staff augmentation services to all aspects of the enterprise data center and computer infrastructure modernization project for the above mentioned purpose for the preservation of the public health, peace, property and safety and welfare, now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to contract with DevCare Solutions to obtain professional staff augmentation services for the enterprise data center and computer infrastructure modernization project at a total cost of $157,500.00 for a term period of (12) twelve months from the date of a certified purchase order (PO) from the City Auditor’s office.
SECTION 2. That the expenditure of $157,500.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating Fund as follows: (see attachment 1444-2019 EXP)
Div.: 47-02 | Fund: 5100 | SubFund: 510001| Obj. Class.: 03 | Main Acct.: 63050 | Program: CW001| Section 3: n/a | Section 4: n/a | Section 5: n/a | Amount: $157,500.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or all contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.