Explanation
This legislation authorizes the Finance and Management Director to establish a purchase order for the Division of Sewerage and Drainage, Stormwater Management for four (4) Compact Pickup Trucks from White Allen Chevrolet. The purchase of this equipment will be in accordance with the current State of Ohio GDC Contract, Contract Number RS900411 which expires on September 30, 2011. The City of Columbus does not include this equipment on any Universal Term Contract and does not foresee receiving better pricing through a bid process. The equipment will be utilized in Stormwater Management for daily operatings throughout the City.
There are no current green options for these particular vehciles. However in purchasing these vehicles, the Department of Public Utilities will be acquiring smaller vehciles than originally considered.
Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract.
A copy of the State of Ohio contract and pricing structure is attached to this legislation. The equipment has been approved by Fleet Management. The funding requested on this legislation is based on a quote dated September 7, 2011 and is the State of Ohio contract pricing. The quotation is on file with the Purchasing Office and attached to this legislation.
This ordinance is being submitted as an emergency measure in order to take advantage of an opportunity to purchase 2012 model trucks at 2011 contract pricing. The Light Duty Truck State Contract expires on September 30, 2011.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $75,962.00 is needed for this purchase. There is a need to transfer $75,962.00 within the Storm Sewer Operating Fund to allow for the necessary expenditure to proceed. Sufficient appropriation is available within Object Level One 03 for this requested transfer to Object Level One 06. No increase in the total budget appropriation will be needed.
SUPPLIER: White Allen Chevrolet (31-4446316) Expires 11-19-11
$0.00 was expended in Fund 675 for Equipment-Trucks (6652) during 2010.
$20,339.00 was expended in Fund 675 for Equipment-Trucks (6652) during 2009.
Title
To authorize the Director of Finance and Management to establish a blanket purchase order for the purchase of Light Duty Trucks in accordance with a State of Ohio contract with White Allen Chevrolet for the Division of Sewerage and Drainage; to authorize the transfer and expenditure of $75,962.00 within the Storm Sewer Operating Fund; and to declare an emergency. ($75,962.00)
Body
WHEREAS, the Division of Sewerage and Drainage wishes to purchase four (4) Compact Pickup Trucks in accordance with State of Ohio GDC Contract, RS900411 which expires on September 30, 2011, and
WHEREAS, White Allen Chevrolet is the contract holder for the referenced State of Ohio contract, a copy of the contract and pricing structure is attached, and
WHEREAS, the equipment will be used by Stormwater Management for daily operatings throughout the City, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract and does not foresee receiving better pricing through a bid process, and
WHEREAS, the equipment has been approved by Fleet Management, and
WHEREAS, Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract, and
WHEREAS, funding is based on quote dated September 7, 2011 from White Allen Chevrolet and the quoted prices reflect State of Ohio contract pricing and is on file with the Purchasing Office, and
WHEREAS, the anticipated expenditure necessitates the transfer of funds within the Division of Sewerage and Drainage, Storm Sewer Operating Fund for purposes of providing sufficient funding and spending authority for the aforementioned expenditure; and
WHEREAS, available appropriation within Object Level One 03 can be transferred to Object Level One 06; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Storm Sewer Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, of the Department of Public Utilities, in that it is immediately necessary to authorize the Finance and Management Director to order the required Light Duty Trucks to take advantage of an opportunity to purchase 2012 model trucks at 2011 contract pricing prior to the expiration date of the state contract thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with White Allen Chevrolet for the purchase of four (4) Compact Pickup Trucks for the Division of Sewerage and Drainage, in accordance with State of Ohio GDC Contract RS900411 which expires on September 30, 2011.
Section 2. That the funding for this legislation is based on quote dated September 07, 2011 from White Allen Chevrolet and the quoted prices reflect State of Ohio contract pricing and is on file with the Purchasing Office.
Section 3. That the City Auditor is hereby authorized and directed to transfer $75,962.00 within the Division of Sewerage and Drainage, Dept/Div. No. 60-15, Storm Sewer Operating Fund, Fund No. 675, as follows:
TRANSFER FROM:
OCA Code Object Level One Object Level Three Amount
675002 03 3339 $ 75,962.00
Total Transfer From $ 75,962.00
TRANSFER TO:
OCA Code Object Level One Object Level Three Amount
675002 06 6652 $ 75,962.00
Total Transfer To $ 75,962.00
Section 4. That the expenditure of $75,962.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 675,
OCA: 675002
Object Level 1: 06
Object Level 03: 6652
Section 5. That the City Auditor is authorized to establish proper accounting project numbers and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 3, above.
Section 6. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.