Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to modify a professional engineering services contract with The EDGE Group, Inc. for the Roadway Improvements - Downtown Standards Update contract.
The original legislation provided the City of Columbus Department of Public Service with additional resources to establish a comprehensive set of standards addressing all improvements within the right-of-way, including but not limited to: streets, sidewalks, street furniture, landscaping, and stormwater; as well as screening of private property. This project builds upon the Columbus Downtown Streetscape Plan, adopted in 2000, and the Downtown Strategic Plan, adopted in 2010. The final deliverable will be adopted by Columbus City Council following public engagement and review/recommendation by city commissions. This modification adds a RiverSouth branding task to the original contract.
Original contract amount $190,759.00 (Ordinance 2130-2014, EL016472)
Modification number 1 $39,241.00
Total amount of the contract, including this modification $230,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against The EDGE Group, Inc.
2. FISCAL IMPACT
Funding for this contract is available within the Northland and Other Acquisitions Fund.
3. CONTRACT COMPLIANCE
The EDGE Group Inc.'s contract compliance number is 20-8054208 and expires 4/15/16.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2014 Capital Improvements Budget; to authorize and direct the City Auditor to transfer cash and appropriation between projects within the Northland and Other Acquisitions Fund; to authorize the Director of Public Service to modify a professional engineering service contract with The EDGE Group, Inc. for the Roadway Improvements - Downtown Standards Update; to authorize the expenditure of up to $39,241.00 from the Northland and Other Acquisitions Fund; and to declare an emergency. ($39,241.00)
Body
WHEREAS, there is a need to modify a professional engineering services contract for Roadway Improvements - Downtown Standards Update contract; and
WHEREAS, a modification was anticipated to fund additional work; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize a contract modification in order to prevent unnecessary delays to capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
735 / 590415-100000 / Economic & Community Development (Unvoted Carryover) / $165,000 / ($39,241) / $125,759
735 / 590415-100014 / Downtown Standards Update (Unvoted Carryover) / $0 / $39,241 / $39,241
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Northland and Other Acquisitions Fund, Number 735, as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
735 / 590415-100000 / Economic & Community Development / 06-6621 / 440735 / $39,241.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
735 / 590415-100014 / Downtown Standards Update / 06-6621 / 731514 / $39,241.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a contract modification with The EDGE Group for the Roadway Improvements - Downtown Standards Update contract for the purposes of adding money to the contract to pay for additional engineering and design services.
SECTION 4. That for the purpose of paying the cost of this contract modification the sum of up to $39,241.00, or so much thereof as may be needed, is hereby authorized to be expended from Northland and Other Acquisitions Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
735 / 590415-100014 / Downtown Standards Update / 06-6621 / 731514 / $39,241.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.