Explanation
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Office of Diversity and Inclusion (ODI), to enter into a contract with OnActuate Consulting, Inc. for the first phase of development and implementation of the B2Gnow Certification Management project. The Department of Technology is requesting authorization on behalf of the Office of Diversity and Inclusion where the B2Gnow certification module is being developed and implemented to replace the City's limited functioning BIZTrak system. The introduction of the B2Gnow certification module presented an opportunity for the ODI to better manage the City's certification data. The total contract amount is $28,700.00 with a coverage term period from June 10, 2021 through September 30, 2021.
To allow for the above-mentioned contract agreement, it is necessary to waive the provisions of competitive bidding requirements of the Columbus City Code. Given the circumstances and critical development and implementation schedule, as such, this ordinance requests a waiver of competitive bidding provisions of the Columbus City Code.
EMERGENCY DESIGNATION:
Emergency action is requested to expedite authorization of this contract and to ensure and initiate services from the supplier at the prices proposed.
FISCAL IMPACT:
The cost for this 2021 contract with OnActuate Consulting, Inc. for the first phase of development and implementation of the B2Gnow Certification Management project for the Office of Diversity and Inclusion is $28,700.00. Funds were budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor Name: OnActuate Consulting, Inc.; DAX/City Vendor Acct.#/CC#: # 027985 Expiration Date: 6/28/2023
Title
To authorize the Director of the Department of Technology, on behalf of the Office of Diversity and Inclusion (ODI), to enter into a contract with OnActuate Consulting, Inc. for the first phase of development and implementation of the B2Gnow Certification Management project; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $28,700.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($28,700.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology, on behalf of the Office of Diversity and Inclusion (ODI), to enter into a contract agreement with OnActuate Consulting, Inc. for the first phase of development and implementation of the B2Gnow Certification Management project, in the amount of $28,700.00, for the coverage term period from June 10, 2021 through September 30, 2021; and
WHEREAS, previously Ord. No. 1779-2020, passed on July 27, 2020 authorized the Director of the Department of Technology, on behalf of the Office of Diversity and Inclusion to enter into a contract agreement with B2Gnow/Ask Reply, Inc. for the provisioning and hosting of a citywide supplier diversity management system; and
WHEREAS, the Department of Technology is requesting authorization on behalf of the Office of Diversity and Inclusion where the B2Gnow certification module is being developed and implemented to replace the City's limited functioning BIZTrak system. The introduction of the B2Gnow certification module presented an opportunity for the ODI to better manage the City's certification data. This contract agreement with OnActuate Consulting, Inc. will begin the first phase of development and implementation of the B2Gnow Certification Management project; and
WHEREAS, given the circumstances and critical development and implementation schedule for the above-mentioned contract, it is necessary to waive the provisions of competitive bidding requirements of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director, on behalf of the Office of Diversity and Inclusion (ODI), to enter into a contract with OnActuate Consulting, Inc. for the first phase of development and implementation of the B2Gnow Certification Management project to ensure and initiate services from the supplier at the prices proposed; for the immediate preservation of the public health, peace, property, safety, and welfare: now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is authorized, on behalf of the Office of Diversity and Inclusion (ODI), to enter into a contract with OnActuate Consulting, Inc. for the first phase of development and implementation of the B2Gnow Certification Management project. The total contract amount is $28,700.00 with a coverage term period from June 10, 2021 through September 30, 2021.
SECTION 2. That the expenditure of $28,700.00, or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment to this ordinance. (Please see attachment 1935-2021 EXP):
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this Council finds it is in the City's best interest to waive the competitive bidding provisions of the Columbus City Code for the above-mentioned purposes.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.