Explanation
1. BACKGROUND
The City of Columbus Division of Planning and Operations operates a sign shop to manufacture many signs used by the Division to regulate traffic and provide other information to pedestrians and the travelling public as well as producing other products in house that represent a significant cost and time savings over outsourcing these jobs. These include items such as parking permits, meter decals, oil change decals, and magnetic screen printing. As part of its operation the sign shop utilizes a printer for specialized printing jobs such as those mentioned above. This printer is called an edge printer. The one currently in use by the sign shop is over 10 years old and has required considerable maintenance. It is thus necessary to replace this piece of machinery in order to ensure that these printing jobs can continue to be performed at a time and cost savings to the city.
Bids were received as follows:
Company City, State Amount
Advantage Sign Supply, Inc. Grand Rapids, MI $14,220.00
Hyatts Graphic Supply Buffalo, NY $18,200.00
Tubelite Co Columbus, OH $16,260.54
Award is to be made to Advantage Sign Supply, Inc., as the lowest, best, most responsive and most responsible bidder.
2. CONTRACT COMPLIANCE
Advantage Sign Supply's Contract compliance number is 382917739 expires 5/13/2011.
3. FISCAL IMPACT
Funding in the amount of $14,220.00 is available within the General Permanent Improvement Fund for this purchase.
4. EMERGENCY DESIGNATION
Emergency action is requested to make this purchase to provide a replacement for the current edge printer utilized by the Division of Planning and Operations sign shop so the materials provided by this operation can continue to be supplied without interruption.
Title
To authorize the Director of Public Service to enter into contract with Advantage Sign Supply, Inc. in the amount of up to $14,220.00 for the purchase of an edge printer; to authorize the expenditure of up to $14,220.00 for this purchase from the General Permanent Improvement Fund; and to declare an emergency. ($14,220.00) (REPEALED BY ORD. 1546-2009 PASSED 11/23/2009)
Body
WHEREAS, the Division of Planning and Operations maintains a sign shop for the purpose of producing signs to regulate traffic and other products to aid the public; and
WHEREAS, a tool used in this process is an edge printer that produces such items as parking permits, meter decals, oil change decals, and magnetic screen printing among other items; and
WHEREAS, the edge printer being used currently is in need of replacement due to age and excessive repair costs; and
WHEREAS, the edge printer was successfully bid and will be awarded to Advantage Sign Supply, Inc. for this purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is necessary to provide for an uninterrupted service provided by this printer that is critical to the division's operations, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service is authorized to enter into contract with Advantage Sign Supply, Inc., 3939 North Greenbrooke Drive, Grand Rapids, MI, 49512 for the purchase of an edge printer for the Division of Planning and Operations.
Section 2. That the expenditure of $14,220.00 or so much thereof as may be necessary be and hereby is authorized from Fund 748, the General Permanent Improvement Fund, Department, No. 59-11, Division of Planning and Operations, O.L. 01-03 Codes 06-6651, OCA Code 591266, Project 537650, to pay the cost thereof.
Section 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force form and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.