Explanation
Background: This legislation authorizes the City to enter into a contract in an amount up to $5,666,842.90 for the Gay Street Improvements project, to pay construction inspection costs up to $908,000.00, and to pay up to $250,000.00 for work by transportation crews to reimburse the Street Construction, Maintenance and Repair fund. This improvement on Gay Street is from Front Street to Cleveland Avenue (see attached map). The work involves converting the existing street to 2 way traffic. This work will include a median island, new signals, lighting, conduit for future fiber installation, water line replacement, sewer lining and repair, drainage work, replacing sidewalks, curbs, drive approaches and other associated work. City crews will install the traffic signals, signing, striping and meters as part of this project. This contract work is to be completed by October 31, 2007 with crew work to be completed by the end of the year. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. Nineteen suppliers requested bids (sixteen majority, three minority) and two bids were received (two majority) and tabulated on March 15, 2007 as follows:
|
Complete General Construction, Co. |
$5,306,842.90 |
|
George J. Igel & Co., Inc. |
$6,110,782.08 |
Award is to be made to Complete General Construction, Co., CC# 31-4366382 (expiration 3/1/2008), as the lowest, best, most responsive and most responsible bidder.
After bids were taken is was determined that it is desirable to add an additional conduit for the length of this project on behalf of the Department of Technology. A additional $360,000.00 has been added to the contract to cover those costs. This work will be peformed at the prices established for other conduit work that was already planned as part of this contract.
Emergency action is requested so the work may proceed to meet the October 31, 2007 completion date.
Fiscal Impact: Funding for this project in the amount of $4,728,431.35 for the Transportation Division is available within the 1995, 1999 and 2004 Voted Streets and Highways Fund ($3,380,266.11) and the Streets and Highway Improvement Fund ($1,348,165.24) for this work. An additional $350,000.00 is certified on an existing auditor's certificate (AC024393) from Development Department funds in Fund 704 that this ordinance directs to be cancelled and implemented as part of this project. Funds in the amount of $370,344.48 are available in the Waterworks Enlargement Voted 1991 Bonds Fund and funds in the amount of $1,076,067.07 are available in the Voted Sanitary Bond Fund. Funds in the amount of $300,000.00 are available from the 1995, 1999, 2004 Voted Electricity Bond Fund. Additional funds will be made available in conjunction with future legislation using various universal term contracts that provide materials such as mast arms, signal heads, etc. which will be installed by Transportation crews.
Title
To authorize the Public Service Director to enter into a contract for the Transportation Division with Complete General Construction, Co. for construction of the Gay Street Improvements project; to amend the 2006 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Improvement Fund; to appropriate funds in the amount of $873,082.98 within the Streets and Highway Improvement Fund; to authorize the expenditure of $3,380,266.11 from the 1995, 1999 and 2004 Voted Streets and Highways Fund and $1,348,165.24 from the Streets and Highway Improvement Fund; to authorize the City Auditor to cancel an existing Auditor's Certificate, and to authorize the expenditure of $350,000.00 from the 1995, 1999 and 2004 Voted Streets and Highways Fund for the Development Dept.; to authorize the expenditure of $370,344.48 from the Waterworks Enlargement Voted 1991 Bonds Fund; to authorize the expenditure of $300,000.00 from the 1995, 1999, and 2004 Voted Electricity Fund; and the expenditure of $1,076,067.07 from within the Voted Sanitary Bond Fund; and to declare an emergency ($6,824,842.90).
Body
WHEREAS, bids were received and tabulated on March 15, 2007, for the Gay Street Improvements project; and
WHEREAS, a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for Transportation Division crew costs; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to amend the 2006 Capital Improvements Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Transportation Division, in that the contract should be executed immediately so that the work may proceed without delay to maintain existing project schedules which allow for completion this construction season, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with Complete General Construction, Company, 1221 E. 5th Avenue. Columbus, Ohio 43219, for the construction of the Gay Street Improvements project in the amount of $5,666,842.90, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $908,000.00; to obtain and pay for the necessary Transportation crew costs up to a maximum of $250,000.00.
SECTION 2. That the City Auditor be and hereby is authorized to appropriate and transfer $625,456.15 within Fund 766, the Streets and Highways Improvement Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM
Fund / project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
766 / 766999 / Unallocated Balance / 06/6600 / 065565 / $625,456.15
Total Transfer From: $625,456.15
TRANSFER TO
Fund / project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
766 / 530161 / Roadway Improvements / 06/6600 / 530161 / $625,456.15
Total Transfer To: $625,456.15
SECTION 3. That from the unappropriated monies in the Streets and Highway Improvement Fund (Fund 766), and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $247,626.83 be and hereby is appropriated to the Transportation Division, Dept/Div. No. 59-09, Object Level One Code 06, Object Level Three Code 6631, OCA Code 530161 and Project 530161.
SECTION 4. The City Auditor is authorized to cancel AC024393 established under ordinance 0372-2005 and the 2006 Capital Improvements Budget be amended due to this cancellation as follows:
Fund / Project# / Current Amount / Amendment Amount / New Amount
704 / 530801 / $850,000.00 (Carryover) / $350,000.00 (Carryover) / $1,200,000.00 (Carryover)
SECTION 5. That for the purpose of paying the cost of the Transportation Divisions share of the contract, inspection, and crew force account, the sum of $4,728,431.35 or so much thereof as may be needed, is hereby authorized to be expended from the 1995, 1999 and 2004 Voted Streets and Highways Funds in the following amounts
Fund Dept./Div OCA OL3 Project No.
704 59-09 644385 6631 530282 $ 200,000.00
704 59-09 644358 6631 530161 $2,180,266.11
704 59-09 644385 6631 590105 $1,000,000.00
766 59-09 530161 6631 530161 $1,348,165.24
SECTION 6. That for the purpose of paying the cost of the streetscape elements included in this project on behalf of the Development Department the sum of $350,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the 1995, 1999 and 2004 Voted Streets and Highways Funds as follows:
Fund Dept./Div OCA OL3 Project No. Amount
704 59-09 644385 6631 530801 $350,000.00
SECTION 7. That for the purpose of paying the cost of the waterline improvements, the sum of $370,344.48 or so much thereof as may be needed, is hereby authorized to be expended from the Waterworks Enlargement Voted 1991 Bonds Fund, Fund 606, Dept/Div. 60-09, OCA code 642900, Object Level 6629, and project no. 690236.
SECTION 8. That for the purpose of paying the cost of the sanitary sewer capital improvements and associated construction administration and inspection services in connection with the Sanitary System Rehabilitation-Gay St. Combined Sewer Rehabilitation Project, the sum of $1,076,067.07 or so much thereof as may be needed, is hereby authorized to be expended from the Fund 664| Div. 60-05| Proj: 650404| San. Sys Rehab.| OCA 655266| OL3: 6630.
SECTION 9. That for the purpose of contributing to the cost of the lighting, the sum of $300,000.00 is herby authorized to be expended from Fund 553, Dept/Div 60-07, OCA Code 553779, Object Level Three 6625, and project no. 670779
SECTION 10. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 11. That the City Auditor is hereby authorized and directed to establish all of the funds encumbered under this legislation under 59-09 Transportation from the various sources into the separate accounts according to the following chart:
|
Source/destination |
Contract |
Inspection |
Crew force account |
Total |
|
Transportation |
$3,773,543.35 |
$704,888.00 |
$250,000.00 |
$4,728,431.35 |
|
Power |
|
$300,000.00 |
|
|
$300,000.00 |
|
Development |
$350,000.00 |
|
|
$350,000.00 |
|
Sewers |
|
$925,035.07 |
$151,032.00 |
|
$1,076,067.07 |
|
Water |
|
$318,264.48 |
$52,080.00 |
|
$370,344.48 |
|
Total |
|
$5,666,842.90 |
$908,000.00 |
$250,000.00 |
$6,824,842.90 |
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.