Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Fairbanks Morse and Layne Pump Parts and Repair Service with The Henry P. Thompson Company, LLC. The Division of Sewerage and Drainage and the Division of Water are primary users for Fairbanks Morse and Layne Pump Parts and Service. Fairbanks Morse and Layne Pumps are used for flushing and sludge return during the wastewater treatment process. The term of the proposed option contract would be approximately two (2) years, expiring September 30 2025, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 19, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ026013). One bid was received.
The Purchasing Office is recommending award to the responsive, responsible and best bidder as follows:
The Henry P. Thompson Company, CC# 0004134 expires 11/6/2025, All items, $1.00
Total Estimated Annual Expenditure: $280,000.00, Division of Sewerage and Drainage and the Division of Water, the primary users
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because without a contract in place, repairs of pumps used in the flushing and sludge return during the wastewater treatment process could be delayed.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Director of the Department of Finance and Management to enter into a Universal Term Contract with The Henry P. Thompson Company, LLC for the option to purchase Fairbanks Morse and Layne Pump Parts and Repair Service; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Fairbanks Morse and Layne Pump Parts and Repair Service UTC will provide for the purchase of Fairbanks Morse and Layne Pump Parts and Repair Service used for flushing and sludge return during the wastewater treatment process; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 19, 2023 and selected the responsive, responsible, and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is necessary to authorize the Director of the Department of Finance and Management to immediately enter into a Universal Term Contract with The Henry P. Thompson Company, LLC, for the option to purchase Fairbanks Morse and Layne Pump Parts and Repair Service, as the contract expired September 30, 2023, and parts and services may be needed at any time, all for the immediate preservation of the public health and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into the following Universal Term Contract for the option to purchase Fairbanks Morse and Layne Pump Parts and Repair Service in accordance with Request for Quotation RFQ026013 for a term of approximately two (2) years, expiring September 30, 2025, with the option to renew for one (1) additional year, as follows:
The Henry P. Thompson Company, LLC, All items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.