Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to re-establish the encumbrance associated with the professional service contract with Futurety, LLC, approved by ordinance 2127-2023 on July 24, 2023. This contract modification is a continuation of the services included within the original contract’s scope of service and is necessary to correct an accounting error with the original contract encumbrance.
Ordinance 2127-2023 authorized the Director of the Department of Development to waive the competitive procurement requirements of Columbus City Code Chapter 329 and to enter into a professional services contract with Futurety LLC, in an amount up to $100,000.00 for the purpose of web application development, digital marketing campaign management, analysis, and reporting. Approval was also provided for reimbursement of expenses incurred prior to execution of the purchase order, starting July 1, 2023.
Due to an error in the creation of the original encumbrance for this contract, the encumbrance was cancelled upon the processing of the first invoice. This contract modification will re-establish an encumbrance for the remaining balance of $34,490.00. The contract scope and terms will not change.
Emergency Justification: Emergency legislation is required to allow for immediate payment of an outstanding invoice submitted according to the current contract, but unable to be processed until the encumbrance for the remainder of the contract amount is established.
FISCAL IMPACT: Funding is available in the Neighborhood Economic Development fund (2237).
CONTRACT COMPLIANCE: the vendor number is 025972 and expires 07/07/2025.
Title
To authorize the Director of the Department of Development to modify a professional service contract with Futurety, LLC; to authorize the appropriation and expenditure of up to $34,490.00 from the Neighborhood Economic Development fund; and to declare an emergency. ($34,490.00)
Body
WHEREAS, The Director of the Department of Development entered into a professional services contract with Futurety LLC, in an amount up to $100,000.00 for the purpose of web application development, digital marketing campaign management, analysis, and reporting, authorized by ordinance 2127-2023 on July 24, 2023 ; and
WHEREAS, due to an error in the creation of the original encumbrance for this contract, the encumbrance was cancelled upon the processing of the first invoice; and
WHEREAS, a contract modification is requested to re-establish an encumbrance for the remaining balance of $34,490.00, without changes to contract scope and terms; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to modify the contract with the Futurety, LLC to re-establish an encumbrance for the remaining contract balance of $34,490.00, without changes to the original contract scope and terms such immediate action being necessary all for the immediate preservation of the public health, peace, property and safety; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is authorized to modify a professional service contract with Futurety, LLC in an amount up to $34,490.00 to re-establish the remaining encumbrance associated with that contract without change to the original contract scope and terms.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $34,490.00 is appropriated in Fund 2237 (Neighborhood Economic Development Fund), Dept-Div 44-01 (Administration), in object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. That for the purpose as stated in Section 1, the expenditure of $34,490.00 or so much thereof as may be needed, is hereby authorized in Fund 2237 (Neighborhood Economic Development Fund), Dept-Div 44-01 (Administration), in object class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. This modification is made in accordance with the relevant provisions of the City Code Charter 329 relating to contract modifications.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.