Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Evans, Mechwart, Hambleton & Tilton Inc. (EMH&T, Inc.), in the amount of $284,311.00 for professional engineering services for the Mound Street east of Interstate 71 (e/o I-71) Sewer Separation Project for the Division of Sewerage and Drainage. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.
This work will include preparation of construction documents (plans and specifications) for stormwater, sanitary sewer, and combined system improvements, preparation of necessary easements, and fielding technical questions during construction. These documents will explain how the contractor will clean, inspect, and evaluate the existing 36-inch combined sewer and lateral sewers along Mound Street near Monroe Avenue east to 22nd Street and prepare construction documents necessary for new storm sewer along Mound Street. Engineering is anticipated to begin summer 2009 and end at completion of construction in 2013.
A. Procurement Information: The Division advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage received technical proposals on September 26, 2008 from the following companies:
Name C.C. No. City/State Maj/MBE/FBE
Chester Engineers 20-2401674 Columbus, OH MBE
Civil & Engineering Consultants, Inc. 25-1599565 Columbus, OH Maj.
EMH&T, INC. 31-0685594 Columbus, OH Maj.
Korda/Meneth Engineering 31-0922991 Columbus, OH Maj.
Pomeroy & Associates, LTD. 31-1568332 Worthington, OH Maj.
Resource International, Inc. 31-0669793 Columbus, OH FBE
These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The committee ranked the proposals on quality and feasibility. After careful consideration, the committee recommended that the EMH&T, Inc. be selected to provide the engineering services for this study, for which the Division Administrator has concurred.
B. Contract Compliance No.: 31-0685594/001 (MAJ) (Expires 11/02/2009)
C. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
This ordinance authorizes the transfer of funds from within the Sanitary Sewer Revenue Bonds Fund for the purpose of providing the necessary funding required for this expenditure. There will also be an amendment to the 2008 Capital Improvements Budget to provide sufficient budget authority. This legislation will authorize the expenditure of $284,311.00 within the Sanitary Sewer Revenue Bonds Fund.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with EMH&T, Inc., for the Mound Street east of Interstate 71 (e/o I-71) Sewer Separation Project; to authorize the transfer and expenditure of $284,311.00 within the Sanitary Sewer Revenue Bonds Fund; and to amend the 2008 Capital Improvements Budget, for the Division of Sewerage and Drainage. ($284,311.00)
Body
WHEREAS, the procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959; six proposals were received and the Division's Evaluation Committee selected EMH&T, Inc., from among the six firms; and
WHEREAS, it is necessary to authorize the transfer of funds within the Sanitary Sewer Revenue Bonds Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for the City Council to authorize the expenditure of funds from the Sanitary Sewer Revenue Bonds Fund; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into an agreement for professional engineering services with EMH&T, Inc., for the Mound Street east of Interstate 71 (e/o I-71) Sewer Separation Project, at the earliest practicable date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an agreement for professional engineering services with EMH&T, Inc., 5500 New Albany Road, Columbus, Ohio 43054, in connection with the Mound Street east of Interstate (e/o I-71) Sewer Separation Project, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $284,311.00 within the Sanitary Sewer Revenue Bonds Fund, Fund 665; Object Level Three 6676; Division of Sewerage and Drainage; Div. 60-05:
FROM:
Proj. No. | Proj. Name | OCA | Amount
650704 | OSIS Augment Sewer, Whittier JPWWTP | 665704 | -$284,311.00
TO:
Proj. No. | Proj. Name | OCA | Amount
650709| Mound Street east of Interstate 71 (e/o I-71) Sewer Separation | 665709 | $284,311.00
Section 3. That the 2008 Capital Improvements Budget Ordinance No. 0690-2008 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650709-100000| Mound Street east of Interstate 71 (e/o I-71) Sewer Separation | $0.00 | $284,311 | (+$284,311)
650704-100000 | OSIS Augment Sewer, Whittier JPWWTP | $594,518 | $310,207 | (-$284,311)
Section 4. That for the purpose of paying the cost of the professional engineering services contract, the expenditure of $284,311.00, or as much thereof as may be needed, is hereby authorized from the Sanitary Sewer Revenue Bonds Fund, Fund No. 665 | Division 60-05 | Project No. 650709 | OCA Code 665709 | Object Level Three 6676.
Section 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.