Explanation
Background: This legislation modifies and increases the construction contract with Columbus Asphalt Paving, Incorporated (contract compliance #31-0857095 Expiration 5/23/08) for the City of Columbus, Clintonville Streetscape Improvement project in an amount up to $172,144.09.
This project included installation of new curbs, sidewalks, ornamental lighting, mast-arm signalization, sanitary sewer repairs, and traffic-calming nodes on N. High Street between Arcadia Avenue and Torrance Avenue. The project also resurfaced the roadway and upgraded ADA curb ramps within the project limits. This contract is being modified to close-out the contract due to extra work encountered during construction: subsurface utility lines that were encountered at locations not shown in the design; a basement which extended into the right-of-way and below a sidewalk which required emergency construction work; and additional work requested during construction by the Sewerage and Drainage Division having to do with re-lining, point repairs and new sanitary structures. The Sewerage and Drainage Division is contributing $80,354.00 toward the project close-out costs.
This is a neighborhood assessment project, but the total amount of the assessment was capped by Council action in 2005, and the assessment will not be affected by this modification. Prices were obtained by negotiations with Columbus Asphalt Paving, Incorporated using existing prices where available and past project prices for new items.
Emergency action is requested for immediate modification of the construction contract so that the contract may be closed out as soon as practicable.
The original contract amount was for: |
$ |
3,847,724.85 |
The total of this Modification is: |
$ |
172,144.09 |
The contract amount including all modifications is: |
$ |
4,019,868.94 |
Fiscal Impact: Funds are available from the 2006 Transportation Division CIB within the 1995, 1999, 2004 Voted Streets and Highways Fund and from the Voted Sanitary Sewer Bond Fund within the Division of Sewerage and Drainage.
Title
To authorize the Director of Public Service to modify and increase the contract for the construction of the Clintonville Streetscape Improvement project for the Transportation Division, to amend the 2006 CIB, to authorize the transfer of funds within the 1995, 1999, 2004 Voted Streets and Highways Fund, to authorize the expenditure of $91,790.09 from the Voted 1995, 1999, 2004 Streets and Highways Fund for the Transportation Division; to authorize the transfer and expenditure of $80,354.00 from the Voted Sanitary Bond Fund for the Division of Sewerage and Drainage; and to declare an emergency ($172,144.09).
Body
WHEREAS, contract no. EL004515 was authorized by ordinance no. 1092-04, passed July 19, 2004, executed August 3, 2004, and approved by the City Attorney on August 5, 2004; and
WHEREAS, it is necessary to modify this contract to complete the proejct close-out for the Clintonville Streetscape Improvement project; and
WHEREAS, the Division of Sewerage and Drainage had developed plans and specifications for the rehabilitation of sanitary infrastructure in the Clintonville area, and determined it to be in the best interest of the City to incorporate the work that is within the limits of the street improvements project, for purposes of minimizing the impact of construction activities upon the affected neighborhood areas and for cost efficiency; and
WHEREAS, it is necessary to provide additional funding for construction costs; and
WHEREAS, it is necessary to amend the 2006 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Transportation Division, in that the contract should be modified and increased immediately so that the contract may be closed out as soon as practicable; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to modify and increase contract number EL004515, with Columbus Asphalt Paving, Incorporated, by $172,144.09 for additional work in accordance with the terms as shown on the modification on file in the office of the City Engineer, which are hereby approved.
Section 2. That the 2006 Capital Improvements Budget established within ordinance 1108-2006 be and hereby is amended as follows:
Project Number/Project Name/Current CIB Amount/Amended Amount/CIB Amount as Amended
530208/ Federal State Match /$9,982,246.07 (Carryover)/($72,516.16)(Carryover)/ $9,909,729.91 (Carryover)
530050/Clintonville Matching Funds (Carryover) / $19,273.93 (Carryover) / $72,516.16 (Carryover) / $91,790.09 (Carryover)
650100/San. Sewer Const.|$1,443,566.00 (Fund 664)/($80,354.00)(Fund 664)/$1,363,212.00 (Fund 664)
650675/Clinton Heights San. Imp./$0.00 (Fund 664)/$72,824.00 (Fund 664)/ $72,824.00 (Fund 664)
650685/Como/Milton Area San. Imp./$0.00 (Fund 664)/$7,530.00 (Fund 664)/ $7,530.00 (Fund 664)
Section 3. That the transfer of $72,516.16 within Fund 704 the voted 1995, 1999, 2004 Streets and Highways fund, Department No. 59-09, Transportation Division, be and hereby is authorized as follows:
TRANSFER FROM:
project number / project / Object Level 01/03 Codes / OCA Code / Amount
530208 /Federal State Match / 06/6600 / 644385 / $72,516.16
Total Transfer From: $72,516.16
TRANSFER TO:
project number / project / Object Level 01/03 Codes / OCA Code / Amount
530050/Clintonville Matching Funds/06/6600/644385/$72,516.16
Total Transfer To: $72,516.16
Section 4. That the City Auditor be and hereby is authorized and directed to transfer a total of $80,354.00 from within the Voted Sanitary Bond Fund No. 664 | Division 60-05 | Object Level Three No. 6630:
TRANSFER FROM:
project number / project / OCA Code / Amount
650014 / Sanitary Sewer Construction / 642918 / $80,354.00
TRANSFER TO:
project number / project / OCA Code / Amount
650675 / Clinton Heights Area Sanitary Improvements / 664675 / $72,824.00
650685 / Como/Milton Area Sanitary Improvements / 664685 / $7,530.00
Section 5. That for the purpose of paying the cost thereof, the sum of $172,144.09 or so much thereof as may be needed, is hereby authorized to be expended as follows:
Division / Fund / Project Number / Project Name / OCA / O.L. 01 / O.L. 03 / Amount
59-09 / 704 / 530050 / Clintonville Matching Funds / 644385 / 03 / 6621 / $91,790.09
60-05 / 664 / 650675 / Clinton Heights Area San. Imp. / 664675 / 03 / 6630 / $72,824.00
60-05 / 664 / 650685 / Como/Milton Area San. Imp. / 664685 / 03 / 6630 / $7,530.00
.
Section 6. That the Public Service Director be and hereby is authorized to increase the existing construction encumbrance EL004515 by $172,144.09 to pay construction charges related to this work.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.