Explanation
BACKGROUND:
In 1994, The Department of Public Utilities initiated a contract (CT-15918) for software and services related to water and sewer information management system (WASIMS) now called the Columbus Utility Billing System (CUBS). The original contract, Section 12, provided for modifications and changes in scope of service. However, the original contract, in fiscal year 2000, was assumed by the Department of Technology along with the maintenance, modifications and services responsibilities provided by Indus Utility Systems, Inc. (Indus); now known as Ventyx, Inc; this name change was previously addressed in ordinance number 0649-2007.
This legislation authorizes the Department of Technology (DoT), on behalf of the Department of Public Utilities, to renew an annual software maintenance and support contract with Ventyx Inc. This contract will allow the Department of Technology to continue utilizing services, provided by Ventyx Inc. associated with annual maintenance and support, for CUBS, which includes three software applications: Archive Manager (TCP+); Customer Suite, Service Suite & Advantage; and MicroFocus. The coverage period for the services related to this modification is for twelve months commencing October 1, 2010 through September 30, 2011, in the amount of $281,825.00.
Passage of this ordinance will also allow for services with the same company, provided by the same contract, for maintenance and support associated with the Archive Manager (TCP+) module, with a coverage period of July 1, 2010 through September 30, 2010, in the amount of $8,410.00.
This ordinance also requests approval to continue services provided by Ventyx, Inc. in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Ventyx is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support for its software products.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
The 2008 cost for the annual maintenance associated with the CUBS system was $470,237.00 (PO# EL008765 authorized by Ord# 1117-2008). The 2009 cost for the annual maintenance associated with the CUBS system was $563,591.00 (PO# EL009535 authorized by Ord# 0615-2009). This ordinance will authorize $290,235.00 for the 2010 annual maintenance associated with the CUBS system. The aggregate contract total for the CUBS system (formerly WASIMS) is $5,132,818.23.
CONTRACT COMPLIANCE:
Vendor Name: Ventyx Inc. F.I.D#/CC#: 94 - 3273443 Expiration Date: 7/13/2012
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to renew an annual software support and maintenance contract with Ventyx Inc., formerly known as Indus Utility Systems, Incorporated for maintenance, support and related services in accordance with the sole source procurement provisions of the Columbus City Code; to authorize the expenditure of $290,235.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($290,235.00)
Body
WHEREAS, Indus Utility Systems, Inc. (Indus), currently known as Ventyx, and the Department of Public Utilities executed contract CT-15918 in 1994 under Ordinance 1996-94 for Technical Agreement (TCP Agreement) and Technical Currency Support Services, and
WHEREAS, the city needs Ventyx Inc. to provide software maintenance and support services for the CUBS system for the period from October 1, 2010 through September 30, 2011;and
WHEREAS, the city needs Ventyx Inc. to provide software maintenance and support services for the Archive Manager (TCP+) application for the period July 1, 2010 through September 30, 2010;and
WHEREAS, this modified agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07; and
WHEREAS, an emergency exists within the Department of Technology, on behalf of the Department of Public Utilities, as there is an immediate need to modify an existing contract for maintenance and support services, provided by Ventyx Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities, be and is hereby authorized to modify a contract with Ventyx Inc. for software maintenance and support associated with the Columbus Utility Billing System (CUBS). The coverage period for software maintenance and support is October 1, 2010 through September 30, 2011; with additional coverage for the Archive Manager (TCP+) module from July 1, 2010 through September 30, 2010.
SECTION 2: That the expenditure of $290,235.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: Div.: 47-01| Fund: 514| Subfund: 550| OCA: 514550| Object Level One: 03| Object Level Three: 3369| Amount: $17,704.34 - Electricity
Division: Div.: 47-01| Fund: 514| Subfund: 600| OCA: 514600| Object Level One: 03| Object Level Three: 3369| Amount: $112,611.18 - Water
Division: Div.: 47-01| Fund: 514| Subfund: 650| OCA: 514650| Object Level One: 03| Object Level Three: 3369| Amount: $126,252.22 - Sewers & Drains
Division: Div.: 47-01| Fund: 514| Subfund: 675| OCA: 514675| Object Level One: 03| Object Level Three: 3369| Amount: $33,667.26 - Stormwater
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.