Title
To authorize and direct the Finance and Management Director to issue a blanket purchase order to Economy Linen & Towel Service Inc. in the amount of $20,000.00, for the purchase of linen rental; to waive the provisions of competitive bidding; to authorize the expenditure of $20,000.00 from the General Fund; and to declare an emergency. ($20,000.00)
Explanation
BACKGROUND:
Need: There is an immediate need in the Columbus Division of Fire for continued linen rental services. The Division of Fire supplies each of its facilities with a compliment of linen of various types for necessary household uses. The current contract with Economy Linen expires September 30, 2005, leaving the Division of Fire no time to solicit formal bids for a new universal term contract.
This legislation authorizes the Finance and Management Director to issue a purchase order to Economy Linen & Towel Service, the current vendor for this service commodity; this purchase order should afford the Division of Fire the time necessary to submit universal term contract specifications to the Purchasing Office for bid solicitation and award.
Economy Linen & Towel Service Inc. has agreed to hold their current pricing for these services through June 30, 2006.
Bid Information: Competitive bidding is being waived for this purchase.
Contract Compliance: Economy Linen & Towel Service Inc 310512911
Emergency Designation: Emergency action is requested, as funds are needed immediately to insure the uninterrupted continuation of these services.
FISCAL IMPACT:
Budgeted Amount: Funds exist within the Fire Division's 2005 General Fund Budget for these services.
Body
WHEREAS, a need exists in the Division of Fire to continue linen rental services for it's facilities; and
WHEREAS, competitive bidding is being waived to enter into these contracts, to insure these services may continue uninterruptedly; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is immediately necessary to purchase said linen rental services, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Economy Linen & Towel Service Inc. for the purchase of linen rental services for the Division of Fire in the amount of $20,000.00.
Section 2. That the expenditure of $20,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Division of Fire 30-04, General Fund 10, OCA Code 301499, Object Level Three Code 3350.
Section 3. This Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchase.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.