City of Columbus - File #: 1115-2006

• File #: 1115-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/9/2006
• In control: Safety Committee
• On agenda: 7/10/2006
• Final action: 7/12/2006
• Title: To amend the 2006 Capital Improvement Budget, to authorize the City Auditor to transfer funds between projects in the Safety Voted Bond Fund, to authorize the Finance and Management Director to modify a contract for the Facilities Management Division with Gutknecht Construction Company, Inc. for construction of Fire Station 18, to authorize the expenditure of $40,000.00 from the Safety Voted Bond Fund, and to declare an emergency. ($40,000.00)

Date	Ver.	Action By	Action	Result
7/12/2006	1	CITY CLERK	Attest
7/11/2006	1	MAYOR	Signed
7/10/2006	1	Columbus City Council	Approved	Pass
7/10/2006	1	COUNCIL PRESIDENT	Signed
6/21/2006	1	Finance Drafter	Sent for Approval
6/21/2006	1	CITY ATTORNEY	Reviewed and Approved
6/21/2006	1	Finance Drafter	Sent to Clerk's Office for Council
6/20/2006	1	Finance Drafter	Sent for Approval
6/20/2006	1	Auditor Reviewer	Reviewed and Approved
6/20/2006	1	CITY AUDITOR	Reviewed and Approved
6/20/2006	1	Finance Drafter	Sent for Approval
6/20/2006	1	EBOCO Reviewer	Reviewed and Approved
6/20/2006	1	ODI DIRECTOR	Reviewed and Approved
6/19/2006	1	Finance Reviewer	Reviewed and Approved
6/19/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/14/2006	1	Finance Reviewer	Reviewed and Approved
6/13/2006	1	Finance Drafter	Sent for Approval
6/12/2006	1	Safety Reviewer	Reviewed and Approved
6/12/2006	1	Safety Reviewer	Reviewed and Approved
6/12/2006	1	SAFETY DIRECTOR	Reviewed and Approved
6/9/2006	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND:  This ordinance amends the 2006 Capital Improvement Budget and authorizes the transfer of $40,000.00 from the Fire Station 35 (Waggoner Road) Project to the Fire Station 18 (Cleveland Avenue) Project for the modification of the construction contract for Fire Station 18.  This ordinance also authorizes the Finance and Management Director to modify a contract for the Facilities Management Division with Gutknecht Construction Company, Inc., for the construction of Fire Station 18 at 1628 Cleveland Avenue.   The original contract was authorized in the amount of $4,289,100.00 by Ordinance 1195-2004, passed July 21, 2004.  The modification is necessary due to unforeseen circumstances surrounding relocation of overhead utilities.  The costs for the utilities relocation were charged by SBC to Gutknecht Construction and were $65,609.00 more than estimated at the time of the bid.  Gutknecht requested a change order in that amount per AIA 207 Article 4.7 Claims for Concealed or Unknown Conditions.  Through discussion with the Fire Division, Gutknecht and the Fire Division agreed to a $40,000.00 change order.  

EMERGENCY ACTION is requested so that Gutknecht can be reimbursed for costs already incurred due to the utilities relocation.

FISCAL IMPACT:  The $40,000.00 necessary for this modification will be transferred from the Fire Station 35 Project.  The total cost of the original project was $4,289,100.00.  With this modification, the total cost is $4,329,100.00.  Contract compliance # 31-0935568, expiration date 09/24/2007.

Title

To amend the 2006 Capital Improvement Budget, to authorize the City Auditor to transfer funds between projects in the Safety Voted Bond Fund, to authorize the Finance and Management Director to modify a contract for the Facilities Management Division with Gutknecht Construction Company, Inc. for construction of Fire Station 18, to authorize the expenditure of $40,000.00 from the Safety Voted Bond Fund, and to declare an emergency.  ($40,000.00)

Body

WHEREAS, it is necessary to amend the 2006 Capital Improvement Budget and transfer funds in order to modify a contract for the construction of Fire Station 18, and

WHEREAS, it is necessary to modify said contract in order to reimburse Gutknecht Construction Company Inc. for unforeseen circumstances surrounding the relocation of utilities, and

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Gutknecht Construction Company Inc., for the construction of Fire Station 18, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the 2006 Capital Improvement Budget is hereby amended as follows:

CURRENT CIB: (Carryover Authority)

Dept/Div: 30-04|Fund: 701|Project Number 340113|Project Name - Fire Station 35 (Waggoner Road)|Amount $1,520,900.00

Dept/Div: 30-04|Fund: 701|Project Number 340108|Project Name - Fire Station 18 (Cleveland Avenue)|Amount $0.00

Dept/Div: 30-04|Fund: 701|Project Number 340115|Project Name - Fire Station Far North|Amount $50,818.00

Dept/Div: 30-04|Fund: 701|Project Number 340101|Project Name - Fire Apparatus Replacement|Amount $1,929,379.00

Dept/Div: 30-04|Fund: 701|Project Number 340103|Project Name - Fire Facility Renovation|Amount $675,964.00

REVISED CIB: (Carryover Authority)

Dept/Div: 30-04|Fund: 701|Project Number 340113|Project Name - Fire Station 35 (Waggoner Road)|Amount $1,029,792.00

Dept/Div: 30-04|Fund: 701| Project Number 340108|Project Name - Fire Station 18 (Cleveland Avenue)|Amount $40,000.00

Dept/Div: 30-04|Fund: 701|Project Number 340115|Project Name - Fire Station Far North|Amount $0.00

Dept/Div: 30-04|Fund: 701|Project Number 340101|Project Name - Fire Apparatus Replacement|Amount $1,829,379.00

Dept/Div: 30-04|Fund: 701|Project Number 340103|Project Name - Fire Facility Renovation|Amount $1,277,890.00

SECTION 2.  That the City Auditor is hereby authorized and directed to transfer funds within the Safety Capital Improvement Fund as follows:

FROM:

Dept/Div: 30-04|Fund: 701|Project Number 340113|Project Name - Fire Station 35 (Waggoner Road)|Amount $40,000.00

TO:

Dept/Div: 30-04|Fund: 701|Project Number 340108|Project Name - Fire Station 18 (Cleveland Avenue)|Amount $40,000.00

SECTION 3.  That the Finance and Management Director is hereby authorized to modify a contract for the Facilities Management Division with Gutknecht Construction Company, Inc. for the construction of Fire Station 18 at 1628 Cleveland Avenue.

SECTION 4.  That the expenditure of $40,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:

Division: 30-04

Fund: 701

Project: 340108

OCA Code: 644559

Object Level 1: 06

Object Level 3: 6620

Amount: $40,000.00

SECTION 5.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.