Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew an agreement with SHI International Corp, for Business Objects software maintenance and support. This agreement will provide for technical support services and software updates from SAP, the software manufacturer. The City uses Business Objects to deliver reports from its Performance Series financial system and Accela permitting system. The original agreement was authorized by Ord. No. 1507-2013 (SA004986) passed on September 9, 2013 with a term period of September 29, 2013 to September 28, 2014, at a cost of $25,397.00. The agreement included options to renew for two additional one year terms, subject to mutual agreement and approval of proper City authorities. The agreement was first renewed most recently under the authority of ordinance 1619-2014 (EL016201), passage date July 21, 2014. This ordinance will authorize the second renewal option (year 3 of a 3 year agreement) at a cost for the third and final year at $25,397.00 with a term period coverage from September 29, 2015 to September 28, 2016.
FISCAL IMPACT:
In 2013 and 2014, the Department of Technology legislated $25,397.00 and $25,397.00 respectively for Business Objects software maintenance and support. The 2015 cost for the Business Objects software maintenance and support is $25,397.00. Funds have been identified and are budgeted within the Department of Technology, Information Services Division, Internal Service Fund. Including this request, the aggregate total contract agreement amount is $76,191.00.
CONTRACT COMPLIANCE:
Vendor Name: SHI International Corp. CC# : 22-3009648 Expiration Date: 10/29/2015
Title
To authorize the Director of the Department of Technology to renew an agreement with SHI International Corp, for Business Objects software maintenance and support to provide for technical support services and software updates from SAP, the software manufacturer; and to authorize the expenditure of $25,397.00 from the Department of Technology, Information Services Division, Internal Services Fund. ($25,397.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology, to renew an agreement with SHI International Corp, for Business Objects software maintenance and support to provide for technical support services and software updates from SAP, the software manufacturer at a cost of $25,397.00 with a term period coverage from September 29, 2015 to September 28, 2016; and
WHEREAS, the original agreement was authorized by Ord. No. 1507-2013 (SA004986) and included options to renew for two additional one year terms, subject to mutual agreement and approval of proper City authorities. The agreement was most recently renewed under the authority of ordinance 1619-2014 (EL016201), passage date July 21, 2014. This ordinance authorizes the third and final year of the agreement; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew an agreement with SHI International Corp, for Business Objects software maintenance and support to provide for technical support services and software updates from SAP, the software manufacturer, for the preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an agreement with SHI International Corp, for Business Objects software maintenance and support to provide for technical support services and software updates from SAP, the software manufacturer. The term of this agreement is from September 29, 2015 to September 28, 2016. SHI International Corp will deliver the services at a cost not to exceed $25,397.00.
SECTION 2: That the expenditure of $25,397.00 or so much thereof as may be necessary is hereby authorized to be expended from:
3369 - {Maintenance & support services}
Division: 47-02| Fund: 514| Subfund: 001| OCA Code: 470202| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $25,397.00|
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.