Explanation
1. BACKGROUND
This ordinance provides $67,150.00 to prevent inspection deficits for projects within the Division of Design and Construction Capital Improvement Program. Construction Inspection funding is normally authorized in construction legislation and available throughout the project. The amount for inspection is generally estimated by taking a percentage of the construction cost and occasionally the funds set up for this cost are not sufficient to cover the inspection of the project through project completion. It is then necessary to request additional funding for the remaining inspection costs. This ordinance authorizes an additional amount of $67,150.00 to establish funding to prevent inspection deficits in various projects.
These projects require additional construction inspection funds for varying reasons including project modifications due to expanded scope, unforeseen conditions, weather, construction change orders, etc.
2. FISCAL IMPACT:
Funding for these projects has been made available from cancelled encumbrances from completed projects and from monies within the East Broad Street Growth Area Fund.
Title
To authorize the appropriation and transfer of funds within the East Broad Street Growth Area Fund; to authorize the expenditure of $6,000.00 from the East Broad Street Growth Area Fund and $61,150.00 from the Streets and Highways G.O. Bonds Fund for construction inspection charges for the Division of Design and Construction; to authorize the City Auditor to establish Auditor's Certificates to provide for payment of construction inspection charges; and to authorize the expenditure of $67,150.00 for inspection charges for the Division of Design and Construction. ($67,150.00)
Body
WHEREAS, capital improvement projects undertaken by the Division of Design and Construction generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to modifications to contracts due to expanded project scope, unforeseen conditions, weather, construction change orders, and so on; and
WHEREAS, in order to prevent a net inspection deficit, additional construction inspection funds must be encumbered; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the sum of $6,000.00 be and hereby is appropriated from the unappropriated balance of the East Broad Street Growth Area Fund, Fund 774, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2009 to the Division of Design and Construction, Department No. 59-12, Object Level One Code 06, Object Level Three Code 6631, OCA Code 590035 and Project 774006.
Section 2. That the transfer of cash and appropriation within the East Broad Street Growth Area Fund, Fund 774 be authorized as follows:
Transfer from
Dept-Div / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 774006 / Mt. Carmel Health Systems / 06-6631 / 590035 / $6,000.00
Transfer to
Dept-Div / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 774005 / M/I Homes - Lucent Incentive District / 06-6631 / 590034 / $6,000.00
Section 3. That the monies appropriated in Section 1 above shall be paid upon order of the Director of Public Service and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 4. That the City Auditor is authorize to establish Auditor's certificates for the payment of these construction inspection fees as follows for the Division of Design and Construction, Dept-Div. 59-12:
Fund / project no. / project / OCA Code / O.L. 01-03 Codes
704 / 530161 / Roadway Improvements / 590046 / 06-6631 / $50,000.00
704 / 440005 / UIRF / 590050 / 06-6631 / $11,150.00
774 / 774005 / Taylor Station Road / 590034 / 06-6631 / $6,000.00
Total $67,150.00
Section 5. That for the purpose of paying these construction inspection costs, the sum of $67,150.00, or so much thereof as may be needed, is hereby authorized to be expended as follows:
Fund / project no. / project / OCA Code / O.L. 01-03 Code / amount
704 / 530161 / Roadway Improvements / 590046 / 06-6631 / $50,000.00
704 / 440005 / UIRF / 590050 / 06-6631 / $11,150.00
774 / 774005 / Taylor Station Road / 590034 / 06-6631 / $6,000.00
Total $67,150.00
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.