Explanation
BACKGROUND: This ordinance is for the option to purchase various Steel Products on an as needed basis by various City departments. These steel products include metal sheet, plate, structural shapes, pipe and tubes etc. as needed by agencies to repair and upgrade their operations. The term of the proposed option contracts would be through September 30, 2014 with the option to extend this contract subject to mutual agreement for One (1) year. The Purchasing Office opened formal bids on August 9, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004512). Twenty nine (29) bids were solicited: (M1A-3: F1-1). Three (3) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
Benjamin Steel Co., Inc, CC#310853024 (expires 7-18-2014)
Total Estimated Annual Expenditure: $175,000.00.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, Operations of the various city agencies will potentially be delayed, thereby harming public services.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to contract for the option to purchase Steel Products on an as needed basis with Benjamin Steele Co., Inc.; to authorize the expenditure of One dollar from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 9, 2012 and selected the lowest responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the purchase of various Steel Products; and
WHEREAS, these Steel Products are necessary to allow the various City Agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, the contract will be in effect for two (2) years to and including September 30, 2014, with the option to extend for One (1) additional year subject to mutual agreement of both parties; and
WHEREAS, an emergency exists in the usual daily operation of the various City agencies in that it is immediately necessary to enter into a contract for the option to purchase various Steel Products, so that City operations may continue uninterrupted thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase various Steel Products on an as needed basis for the term ending September 30, 2014 with the option to extend subject to mutual agreement for One (1) year in accordance with Solicitation No. SA004512 as follows:
Benjamin Steel Co, Inc. All Items $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.