Explanation
BACKGROUND: For the option to purchase Video Surveillance Consultant Services. Video Surveillance Consultant Services will be used initially to assess the City's needs and identify a system platform for existing and future video surveillance projects. After the initial system assessment, this contract will then be used to obtain primary assessments cost estimates of any proposed projects.
The term of the proposed option contract is three (3) years. Contract is through March 31, 2012. The contract may be extended for one (1) additional one year subject to mutual agreement by both parties. The Purchasing Office opened formal Request For Proposals (RFP) on December 22, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.14 (Solicitation SA003131) Twenty one (MBE:0, FBE:0) bids were solicited; A total of five (5) bid proposals (MBE:0, FBE:0) were received.
The Purchasing Office, upon review by the RFP committee, presentations from the 3 highest qualified offerors, in consultation with the Public Safety Director, and after successful negotiations with the selected offeror, is recommending award of contract to:
Security Risk Management Consultants Inc. CC#311281111 (Expires 04/15/2010)
Total Estimated Annual Expenditure: $70,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund.
Title
To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Video Surveillance Consultant Services with Security Risk Management Consultants Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund. ($1.00) (AMENDED BY ORD. 0424-2013 PASSED 3/18/2013)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 22, 2008 and selected the most qualified offeror and best bid. Five (5) bids were received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, Video Surveillance Consultant Services will be used initially to assess the City's needs and identify a system platform for existing and future video surveillance projects, this is being submitted for consideration as an emergency measure; and
WHEREAS, it has become necessary in the usual daily operation of the Purchasing Office to authorize the Finance and Management Director to establish a (1) contract for an option to purchase Video Surveillance Consultant Services, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Video Surveillance Consultant Services with Solicitation SA003131; contract is through March 31, 2012 and may be extended for one (1) additional one year subject to mutual agreement by both parties:
Security Risk Management Consultants Inc.; Awarded all items; Amount $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.