Explanation
The Department of Public Utilities entered into a contract with Decker Construction Company for the Utility Cut and Restoration Project. Various types of utility excavations are performed within the City of Columbus' right-of-way by the Department of Public Utilities. The restoration work typically involves repair of existing pavement, curbs, and sidewalks in a manner conforming to the City of Columbus, 2012 Construction and Material Specifications (CMSC). The Department routinely outsources this restoration work to a contractor that is equipped and trained to make these repairs. Typical types of restoration work that requires outsourcing involve the installation of wheelchair ramps, asphalt repair involving thermalbond heatweld repairs, asphalt milling machines capable of full width milling, and the delivery of flowable controlled density fill using volumetric mixer trucks. This contract was the result of a Director's bid received on March 21, 2012. Decker Construction Company was the only bid received and met all requirements of the specifications. The original contract was for a period of one year with a multi-year renewal option. The Department requests authority to modify the original contract for a grand total of $925,000.00.
Contract Compliance: 31-0983557, expires February 3, 2014
Decker Construction Company does not hold MBE/FBE status.
1. Amount of additional funds: The amount of additional funds needed for this contract is $925,000.00. The original contract was established for $1,136,997.50. The total cost of the original contract and all modifications is $2,061,997.50. The modification represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings during fiscal year 2012.
2. Reason additional needs were not foreseen: The need for increased funding is directly related to system repairs over and above those originally anticipated. This legislation is to encumber funds for fiscal year 2012 for the Department of Public Utilities.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: This ordinance is contingent upon the passage of Ordinance Number 2173-2012 transferring appropriations within the Department of Public Utilities.
The following amounts were encumbered in 2010 and 2011 for similar services:
2010: $1,000,000 Water; $500,000 Sewerage; $50,000 Electricity
2011: $1,000,000 Water; $0 Sewerage; $10,000 Electricity
Title
To authorize the Director of Public Utilities to modify a contract with Decker Construction Company for the Utility Cut Restorations for the Divisions of Power and Water and Sewerage and Drainage, to authorize the expenditure of $500,000.00 from the Water Operating Fund, $25,000.00 from the Electricity Operating fund and $400,000.00 from the Sewer Systems Operating Fund. ($925,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with Decker Construction Company, for the Utility Cut and Restoration Project, and
WHEREAS, the vendor has agreed to modify and increase EL012864 at current prices and conditions, and it is in the best interest of the City to exercise this option, and
WHEREAS, these repair services are used by the Department of Public Utilities, for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Public Utilities Director be and is hereby authorized and directed to modify and increase EL012864 with Decker Construction Company. Total amount of modification No. 1 is ADD $925,000.00. Total contract amount including this modification is $2,061,997.50.
Section 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
Section 3. This ordinance is contingent upon the passage of Ordinance Number 2173-2012.
Section 4. That the expenditure of $925,000.00 or so much thereof as may be needed, is hereby authorized from Object Level One 03, Object level Three 3375, Fund Names and Numbers, Departments, OCA Codes and amounts listed below, to pay the cost thereof.
Dept/Div Fund Name Fund Number OCA Amount
60-09 Water Operating 600 602730 $500,000.00
60-07 Electricity Operating 550 606764 $25,000.00
60-05 Sewer Operating-Sanitary 650 605089 $400,000.00
$925,000.00
Section 5. That this Ordinance shall take effect and be in effect and be in force from and after the earliest period allowed by law.