Explanation
Background:
This ordinance will authorize the appropriation and transfer of $451,000.00 from the Special Income Tax Fund No. 430 to the Voted 1995 and 1999 Parks and Recreation Bond Fund No. 702, and to authorize the Director of Recreation and Parks to enter into a contract with Schooley Caldwell for professional services in conjunction with the Renovation of the Old Deaf School at 400 East Town Street, Columbus, Ohio, 43215.
This ordinance authorizes an amendment to the 2004 CIB, to accommodate the expenditure authorized by this ordinance.
The Columbus Recreation and Parks Department needs to relocate their administrative office space off of the Whittier Peninsula to allow Metro Parks to begin work on the Whittier Peninsula Park. Additionally the Department of Technology needs to relocate staff.
Schooley Caldwell was selected for this project from proposals received from four (4) consulting firms on April 22, 2005. All firms were interviewed and it was determined that Schooley Caldwell's proposal and experience far exceeded the other firms. Schooley Caldwell was selected based on experience, availability, and knowledge of project site. Project includes construction drawings, construction administration, project administration, and reimbursables.
The Contract Compliance Number for Schooley Caldwell, is #31-0972509.
Emergency action is necessary to allow work on the Whittier Peninsula Park by Metro Parks to proceed as soon as possible.
A contingency amount of $40,000.00 is being included in this project.
Fiscal Impact:
The transfer of $451,000.00 from the Special Income Tax Fund to the Voted 1995 and 1999 Parks and Recreation Bond Fund is a temporary measure until the City sells notes or bonds to fund these improvements.
$451,000.00 is budgeted in the Voted 1995 and 1999 Parks and Recreation Bond Fund to meet the financial obligation of this project.
Title
To authorize the appropriation and transfer of $451,000.00 from the Special Income Tax Fund to the Voted 1995 and 1999 Parks and Recreation Bond Fund; to amend the 2004 capital improvements budget; to authorize the Director of Recreation and Parks to enter into contract with Schooley Caldwell for professional services in conjunction with the Renovation of the Old Deaf School; to authorize the expenditure of $451,000 from the Voted 1995 and 1999 Parks and Recreation Bond Fund, and to declare an emergency. ($451,000.00)
Body
WHEREAS, proposals were received from four firms for professional services in conjunction with the Renovation of the Old Deaf School; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund, and this transfer should be considered as a temporary funding method; and
WHEREAS, it is necessary to amend the 2004 CIB for this purpose; and
WHEREAS, the aggregate principal amount of obligations which the City will issue to finance this project is presently expected not to exceed $451,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to appropriate said funds from the Special Income Tax Fund, to transfer said funds into the Voted 1995 and 1999 Parks and Recreation Bond Fund, and to enter into contract to allow the Whittier Peninsula Park Project by Metro Parks to proceed; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Schooley Caldwell for professional services in conjunction with the Renovation of the Old Deaf School, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That from the unappropriated monies in the Special Income Tax Fund No. 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, the sum of $451,000.00 is appropriated to the City Auditor, Department No. 22-01, Object Level 3 - 5502, OCA Code 902023.
SECTION 3. That the 2004 Capital Improvements Budget is hereby amended for Fund No. 702, Department of Recreation and Parks, Division No. 51-01, as follows in order to establish sufficient funding authority:
Current: 510041 Whittier office Relocation $0.00.00
Revised: 510041 Whittier office Relocation $451,000.00
SECTION 4. That the City Auditor is hereby authorized to transfer said funds to the Voted 1995 and 1999 Parks and Recreation Bond Fund at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 5. That the amount of $451,000.00 is hereby appropriated to the Voted 1995 and 1999 Parks and Recreation Bond Fund 702, Dept. 51-01, Project No. 510041, Object Level 3 6620, and OCA Code 644526.
SECTION 6. That the expenditure of $451,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1995 and 1999 Parks and Recreation Bond Fund 702, Dept. 51-01, Project No. 510041, Object Level 3 6620, and OCA Code 644526, to pay the cost thereof.
SECTION 7. That for the purpose of paying for any contingencies which may occur during this project, the amount of $40,000.00 has been included in Section 5, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of
the City Attorney.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 9. That upon obtaining other funds for this project the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 2, above; and said funds are hereby deemed appropriated for such purpose.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of the funds transferred in Section 2, above.
SECTION 11. That the City intends that this ordinance constitutes an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.