Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for Internet Services Time Warner Cable (TWC) maintenance services to support citywide metronet hardware. This purchase will be accomplished through the Universal Term Contract (UTC) that is established with Time Warner under FL004904 (BPCOM20B) that expires March 31, 2016. The metronet is a critical component of the computing infrastructure of the city.
Establishing this purchase order will provide Internet access in support of Citywide Internet access, internally hosted web services, and Wi-Fi Internet service for employees and citizen access for a one-year term period of April 1, 2014 through March 31, 2015, at a cost of $95,759.76.
EMERGENCY DESIGNATION:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities; to ensure no service interruption.
FISCAL IMPACT:
In 2012 and 2013, the Department of Technology expended $60,324.16 and $77,563.56 respectively for Time Warner Cable (TWC) services. So far in 2014, $15,959.96 has been expended for TWC services. The total cost of this ordinance is $95,759.76, with funds for this purchase coming from the Department of Technology, Information Services Division, Internal Service Fund.
CONTRACT COMPLIANCE:
Vendor Name: Time Warner Cable F.I.D#/C.C#: 13 - 3666692 Expiration Date: 02/14/2016
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for Internet Services Time Warner Cable (TWC) maintenance services to support citywide metronet hardware; to authorize the expenditure of $95,759.76 from the Department of Technology, Internal Service Fund; and to declare an emergency. ($95,759.76)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for Internet Services Time Warner Cable (TWC) maintenance services to support citywide metronet hardware. This purchase order will provide Internet access in support of Citywide Internet access, internally hosted web services, and Wi-Fi Internet service for employees and citizen access for a one-year term period of April 1, 2014 through March 31, 2015, at a cost of $95,759.76; and
WHEREAS, this purchase will be accomplished through the Universal Term Contract (UTC) that is established with Time Warner under FL004904 (BPCOM20B) that expires March 31, 2016. The metronet is a critical component of the computing infrastructure of the city; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for Internet Services Time Warner Cable (TWC) maintenance services to support citywide metronet hardware, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, is hereby authorized to establish a purchase order for Internet Services Time Warner Cable (TWC) maintenance services to support citywide metronet hardware, in the amount of $95,759.76. The coverage term period is from April 1, 2014 through March 31, 2015.
SECTION 2: That the expenditure of $95,759.76 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div. 47-02| Fund 514| Subfund: 001| OCA Code: 470206| Obj. Level 1: 03|Obj. Level 3: 3367| Amount: $95,759.76|
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.