Explanation
Background: This ordinance authorizes the Board of Health to accept and appropriate $480,000.00 in funds from the Alcohol, Drug and Mental Health (ADAMH) Board of Franklin County for the Public Health/Police Mobile Crisis Response Program for the period of January 1, 2024 through December 31, 2024 and to purchase six unmarked police cars and all necessary accessories to be used by the City of Columbus’ Mobile Crisis Response Teams (MCR) in an amount not to exceed $500,000.00, an amount that includes $20,000.00 to be provided by Fleet Management as authorized in Ordinance 0213-2023 and budgeted within ACPR002748.
MCR Teams consist of specially trained Columbus Police Officers and Columbus Public Health Clinicians that respond to individuals in behavioral health and/or substance abuse crisis to provide assistance through de-escalation and linkage to resources. The MCR unit ensures the dignity of all people and strives for collaboration while improving outcomes for the community, reducing demands on police resources and improving safety for the officers, consumers and the community.
This ordinance also authorizes the Finance and Management Director to establish purchase orders for the purchase of the aforementioned vehicles and all necessary accessories utilizing the funds awarded to Columbus Public Health. The purchase orders will be issued from Universal Term Contracts (UTCs) that have been previously established by the City of Columbus Purchasing Office, including but not limited to George Byers Sons Inc for the acquisition of automobiles by the Fleet Management Division, Law and Order Technology LLC for the purchase of computers and accessories, Parr Public Safety Equipment Inc for the associated purchase of police vehicle up-fitting, and Motorola Solutions Inc for the purchase of radio equipment. In addition, this ordinance also authorizes the purchase of other related up-fitting which will be procured via the competitive bid process per Columbus City Code Chapter 329.
This ordinance also authorizes the Finance and Management Director to establish purchase orders from Ohio Department of Administrative Services (DAS) contracts, after approval of the Purchasing Office, for related up-fitting. Ordinance #582-87 authorizes City agencies to participate in DAS cooperative contracts.
This ordinance also authorizes the Finance and Management Director to establish purchase orders for additional up-fitting needs in accordance with the competitive bidding provisions of Columbus City Code Chapter 329 for up-fitting services not otherwise covered via the Parr Public Safety UTC or Ohio Department of Administrative Services contracts.
These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract as per the Auditor of State unresolved findings for recovery certified search.
Emergency action is requested due to the instability of the automobile supply chain. The market volatility of all the OEMs continues with the ongoing shortage of chips and other critical supply line parts to produce vehicles. This limited availability is causing vehicle order windows to open and close, at random, with little to no notice. Therefore, emergency legislation is being requested so that orders can be placed as soon as possible.
Fiscal Impact: The Public Health/Police Mobile Crisis Response Program is fully funded by the Alcohol, Drug and Mental Health Board of Franklin County. Expenditures for authorized purchases are budgeted in the Health Departments Grants Fund, Fund No. 2251, and ACPR002748. ($500,000.00)
Title
To authorize and direct the Board of Health to accept funds from the Alcohol, Drug and Mental Health Board of Franklin County and any additional funds for the Public Health/Police Mobile Crisis Response Program; to authorize the appropriation and expenditure of funds from the unappropriated balance of the Health Department Grants Fund and ACPR002748; to authorize the City Auditor to transfer appropriations between object classes for the Public Health/Police Mobile Crisis Response Program; to authorize the Finance and Management Director, on behalf of the Fleet Management Division and Columbus Public Health, to establish purchase orders from previously established Universal Term Contracts (UTCs) for the purchase of vehicles and all necessary accessories for use by the Department of Public Safety and Columbus Public Health with George Byers Sons Inc, Parr Public Safety Equipment Inc, Law and Order Technology LLC, and Motorola Solutions Inc; to authorize the Finance and Management Director to establish purchase orders from DAS cooperative contracts for the purchase of related vehicle up-fitting; to authorize the Finance and Management Director to establish purchase orders for additional vehicle up-fitting needs which will be purchased in accordance with the competitive bidding provisions of Columbus City Code; and to declare an emergency. ($500,000.00)
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WHEREAS, $480,000.00 in funds have been awarded to Columbus Public Health from ADAMH for the Public Health/Police Mobile Crisis Response Program for the period of January 1, 2024 through December 31, 2024; and
WHEREAS, it is necessary to accept and appropriate these funds from ADAMH for the Public Health/Police Mobile Crisis Response Program; and
WHEREAS, the City may receive additional funds awarded from ADAMH for the Public Health/Police Mobile Crisis Response Program; and
WHEREAS, it is necessary to accept and appropriate these additional funds from ADAMH for the continued support of the Public Health/Police Mobile Crisis Response Program; and
WHEREAS, it is necessary to allow the City Auditor to transfer appropriations between object classes for the Public Health/Police Mobile Crisis Response Program as needed upon request by the Columbus Public Health department to carry out the purpose of the program; and
WHEREAS, the Board of Health has a need to purchase six unmarked police cars and all necessary accessories to be used by the City of Columbus’ Mobile Crisis Response Teams; and
WHEREAS, it is necessary to allow the Finance and Management Director to establish purchase orders for six unmarked police cars and all necessary accessories on behalf of the Board of Health, utilizing UTCs that have been previously established by the City of Columbus Purchasing Office with but not limited to George Byers Sons Inc, Parr Public Safety Equipment Inc, Law and Order Technology LLC, and Motorola Solutions Inc; and
WHEREAS, Ordinance #582-87 authorizes city agencies to participate in State of Ohio Cooperative Contracts; and
WHEREAS, the State of Ohio Cooperative contracts are available for the City's use for the purchase of associated vehicle up-fitting; and
WHEREAS, formal bids for any additional vehicle up-fitting will be conducted by the Purchasing Office in accordance with the competitive bidding provisions of Columbus City Code Chapter 329; and
WHEREAS, funding for these expenditures is established in this ordinance and budgeted in the Public Health/Police Mobile Crisis Response Program within the Health Departments Grant Fund, Fund No. 2251, and within ACPR002748; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance & Management in that it is immediately necessary to authorize the Director to establish various purchase orders and contracts for the purchase of new vehicles and associated up-fitting for use by City Departments so that orders can be placed as soon as possible due to the instability of the automobile supply chain, all for the immediate preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to accept an award of $480,000.00 from the ADAMH for the Public Health/Police Crisis Response Program for the period of January 1, 2024 through December 31, 2024.
SECTION 2. That from the unappropriated monies in the Health Department Grants Fund, Fund No. 2251, and from all monies estimated to come into said fund from any and all sources for the period ending December 31, 2024, the sum of $480,000.00 are hereby appropriated to the Health Department, Division No. 5001 per the accounting codes attached to this ordinance.
SECTION 3. That the Board of Health is hereby authorized and directed to accept any additional funding from ADAMH for the Public Health/Police Crisis Response Program for the period of January 1, 2024 through December 31, 2024.
SECTION 4. That from the unappropriated monies in the Health Department Grants Fund, Fund No. 2251, and from all monies estimated to come into said fund from any and all sources for the period ending December 31, 2024, any additional awarded funds are to be appropriated in Fund 2251 upon notification of award or grant agreement by ADAMH according to the accounting codes accompanying said notice to the Auditor.
SECTION 5. That the City Auditor is hereby authorized to transfer appropriations between object classes for the Public Health/Police Crisis Response Program as needed upon request by the Columbus Public Health department to carry out the purpose of the program.
SECTION 6. That the Finance and Management Director, on behalf of the Fleet Management Division and Columbus Public Health, is hereby authorized to establish purchase orders from previously established Universal Term Contracts for the acquisition of vehicles for use by several City Departments with but not limited to the following vendors: George Byers Sons Inc, Law and Order Technology LLC, Parr Public Safety Equipment Inc, and Motorola Solutions Inc.
SECTION 7. That the Finance and Management Director, on behalf of the Fleet Management Division and Columbus Public Health, is hereby authorized to establish purchase orders pursuant to the terms and conditions of State of Ohio Cooperative Contracts pending approval by the Purchasing Office.
SECTION 8. That the Finance and Management Director, on behalf of the Fleet Management Division and Columbus Public Health, is hereby authorized to establish purchase orders from bids conducted in accordance with City of Columbus Code Chapter 329 for any additional associated up-fitting.
SECTION 9. That the expenditure of $500,000.00, or so much thereof as may be necessary, is hereby authorized and approved from the Health Departments Grants Fund, Fund No. 2251, Department 50, Division 5001, per the accounting codes attached to this ordinance and from ACPR002748.
SECTION 10. That the monies in the foregoing Sections shall be paid upon the order of the Health Commissioner and/or the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 11. That the funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 12. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 13. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.