Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Finance and Management to enter into a contract with All Around Access, LLC for the purchase and delivery of a towable trailer mounted boom lift for the Department of Public Service. This equipment will be used by the Department of Public Service on various maintenance projects throughout the department.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ029529). Registered vendors were solicited and two (2) bids were received. After reviewing the bids, the Department of Public Service determined that the low bidder, Bobcat Enterprises, did not meet the specifications. The department recommends an award be made to All Around Access, LLC in the amount of $75,849.00 as the responsive, responsible, best, and lowest bidder.
Company Name Bid Amount City/State Majority/MBE/FBE
All Around Access, LLC $75,849.00 Fort Lauderdale, FL Majority
Bobcat Enterprises, Inc $58,778.55 West Chester, OH Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against All Around Access, LLC.
2. CONTRACT COMPLIANCE:
All Around Access, LLC contract compliance number is CC018943 and expires 10/12/2025.
3. FISCAL IMPACT: Funding for this purchase was budgeted and is available within the Municipal Motor Vehicle Tax Fund, Fund 2266.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is for an equipment purchase and is exempt from the MBE/WBE program.
5. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the towable trailer mounted boom lift can be purchased and be available for spring operations before the spring season begins.
Title
To authorize the Director of the Department of Finance and Management to establish a contract with All Around Access, LLC for the purchase and delivery of a towable trailer mounted boom lift for the Department of Public Service; to authorize the expenditure of $75,849.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($75,849.00).
Body
WHEREAS, the Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ029529); and
WHEREAS, the lowest bidder did not meet the minimum specifications; and
WHEREAS, the Department of Public Service recommends an award be made to the responsive, responsible and best bidder, All Around Access, LLC.; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract with All Around Access, LLC. for the purchase and delivery of a towable trailer mounted boom lift in the amount of up to $75,849.00; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with All Around Access, LLC. in accordance with the terms, conditions and specifications of Solicitation Number RFQ029529 on file in the Purchasing Office, so that the boom lift will be available for spring operations, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to establish a contract with All Around Access, LLC for the purchase and delivery of a towable trailer mounted boom lift for the Department of Public Service in accordance with RFQ029529 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $37,924.50, or as much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Department of Public Service-Division of Infrastructure Management) in Object Class 06 (Equipment) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $37,924.50, or as much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5913 (Department of Public Service-Division of Traffic Management) in Object Class 06 (Equipment) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.