Explanation
BACKGROUND: For the option to purchase Utility Line Marking Paint, Marking Chalk, and Marking Flags for various City agencies and for the Division of Sewerage and Drainage, the largest user. These products are for use in marking utility lines throughout the City. The term of the proposed option contract is two (2) years, expiring April 30, 2016, with the option to renew for one (1) additional year, upon the mutual agreement of both parties. The Purchasing Office opened formal bids on January 30, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA005266. Ninety (90) bids were solicited (MBR-2, M1A-6, F1-2, AS1-2). Four (4) bids were received. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders, as follows:
Applied Industrial Technology, Inc.: CC#34-0117420 (Expires 06/14/15)
Goss Supply Company: CC#31-4378081 (Expires 12/05/15)
Total Estimated Annual Expenditure: $30,000.00 by various agencies.
The companies are not debarred according to the Excluded Party Listing or the State Auditor's Finding for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Utility Line Marking Paint, Marking Chalk, and Marking Flags for various city agencies with Applied Industrial Technology, Inc. and Goss Supply Company; to authorize the expenditure of $2.00 to establish the contracts from the General Fund; and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 30, 2014 and selected the lowest, responsive, responsible and best bids. Four (4) bids were received; and
WHEREAS, this ordinance addresses Purchasing objectives of: 1) maximizing the use of City resources by obtaining original optimal product/services at low prices, and 2) encouraging economic development by improving access to City bid opportunities, and 3) providing effective option contracts for City agencies to effectively maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of various City Agencies in that it is immediately necessary to enter into a contract for the option to purchase Utility Line Marking Paint, Marking Chalk, and Marking Flags, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance and Management Director be and is hereby authorized to enter the following contracts for the option to purchase Utility Line Marking Paint, Marking Chalk, and Marking Flags for a period of two (2) years expiring April 30, 2016, with the option to renew for one (1) additional year, upon the mutual agreement of both parties, in accordance with Solicitation No. SA005266 as follows:
Applied Industrial Technology, Inc.: Items #1-9.
Goss Supply Company: Items #10-18.
SECTION 2: That the expenditure of $2.00 is hereby authorized from the General Fund, Organization Level 1: 45-01, Fund: 10, Object Level 3: 2270, OCA: 450047, to pay the cost thereof.
SECTION 3: That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.