Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to establish a purchase order with The W W Williams Company in the amount of $43,919.55 for the purpose of Detroit Diesel engine repair on Fire Ladder 13, on behalf of the Division of Fire, per the results of bid RFQ012885. This repair entails removal of blown engine and accessory items and installation of a new short block engine and assembly. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. One bid was received and opened for RFQ012885 on July 11, 2019 as follows:
The W W Williams Company, (CC#: 81-3158413; Expires 6/5/2021, MAJ) $43,919.55
The Finance and Management Department therefore recommends the bid be awarded to The W W Williams Company, as the lowest, most responsive, and responsible bidder,.
The W W Williams Company. Vendor #020988, Certification EBO_CC, non MBE/FBE
FISCAL IMPACT: This ordinance authorizes an expenditure of $43,919.55 from the Public Safety Fire Capital Improvement Budget, with The W W Williams Company for Detroit Diesel engine repair on Fire Ladder 13.
Emergency action is requested to ensure that the purchase order can be established in a timely manner to ensure this unit can be placed back into service as soon as possible.
Title
To authorize the Finance and Management Director, on behalf of the Division of Fire, to establish a purchase order with The W W Williams Company for engine repair on Ladder 13; to amend the 2019 Capital Improvement Budget; to authorize the transfer of funds between projects within the Public Safety Capital Improvement Fund; to authorize the expenditure of $43,919.55 from the Public Safety Capital Improvement Fund; and to declare an emergency. ($43,919.55)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase Detroit Diesel engine repair service on Ladder 13; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the expenditure of $43,919.55 from the Safety Voted Capital Fund; and
WHEREAS, the City Auditor is hereby authorized to transfer and appropriate $43,919.55 within the Safety Voted Capital Fund; and
WHEREAS, the Fleet Management Division advertised and solicited formal bids pursuant to RFQ012885 and opened responses on July 11, 2019 and selected the lowest responsive, and responsible and best bidder, The W W Williams Company, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order with The W W Williams Company for repair of Ladder 13, allowing for timely maintenance, repair, and general upkeep, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Division of Fire, is hereby authorized to enter into contract with The W W Williams Company Detroit Diesel engine repair on Ladder 13.
SECTION 2. That the 2019 Capital Improvement Budget is hereby amended as follows:
Project No. | Project Name | Revised Authority | Remaining Authority | Change
P330043-100001 | Police Facility - CSB Building | $408,381.95 |$364,462.40 | ($43,920)
P340151-100000 | Fire Apparatus Replacement - Platform Ladders| $0 | $43,919.55 | $43,920
SECTION 3. That the City Auditor is hereby authorized to transfer cash and appropriation of $43,919.55, or so much thereof as may be needed, within the Safety Voted Capital Fund per the account codes in the attachment to this ordinance.
See Attached File: Ord 2031-2019 Legislation Template.xls
SECTION 4. That the expenditure of $43,919.55, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized from Fund 7701 (Safety Voted Capital Funds); Department 30, Division 3004, Object Class 06; Project P340151-100000, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2031-2019 Legislation Template.xls
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering such project that the project has been completed and the monies are no longer required for such project; except that no transfer shall be made from a project account funded by monies from more than one source.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.