Explanation
BACKGROUND: For the option to purchase Potassium Permanganate for the Power and Water Division. The term of the proposed option contract will be three (3) years. Contract is through March 31, 2010. The Purchasing Office opened formal bids on October 19, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002192) Eight (MBE:0, FBE:0) bids were solicited; A total of five (5) bid proposals (MBE:0, FBE:0) were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders in compliance with the specifications.
F2 Industries, CC: 621864838 (expires 01/13/2008). Items 1A, 2A, and 3A
Carus Chemical Company, CC: 360877400 (expires 03/09/2008). Items 1B, 2B, and 3B.
Total Estimated Annual Expenditure: $435,400.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Fund. Power and Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into two UTC contracts for the option to purchase Potassium Permanganate with F2 Industries and Carus Chemical Company, to authorize the expenditure of two dollars to establish the contracts from the Purchasing/UTC Fund, and to declare an emergency ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 19, 2006 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, Potassium Permanganate is used as an oxidizing agent to treat the City's potable water supply, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Power and Water Division in that it is immediately necessary to enter into a contract(s) for an option to purchase Potassium Permanganate, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract(s) for the option to purchase Potassium Permanganate in accordance with Solicitation SA002192 as follows:
F2 Industries, Items 1A, 2A, and 3A $1.00
Carus Chemical Company, Items 1B, 2B, and 3B. $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from Purchasing UTC Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.