Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a construction contract, on behalf of the Office of Construction Management, with S.A. Comunale Company, Inc., for the CDBG Directions for Youth and Family Services HVAC Replacement project, in the amount of $389,300.00.
Directions for Youth & Families Services offers programs that provide community-based treatment and prevention services that emphasize commitment to the family, school, and work. Work under this project includes replacement of nine (9) rooftop HVAC units at the facility located at 657 S. Ohio Avenue, Columbus, OH 43205.
2. CONSTRUCTION CONTRACT AWARD: The project was let by the Office of Construction Management through Vendor Services and Bid Express. Six hundred eighty-four (684) vendors were solicited.
The Director of Finance and Management publicly opened 5 bids on January 29, 2026:
Bid Total
Cap City Comfort LLC $259,560.80
S.A. Comunale Co., Inc. $389,300.00
Farber Corporation $389,900.00
Black Bronco Construction $430,000.00
General Temperature Control $468,000.00
*The bid by Cap City Comfort LLC was deemed non-responsive for submitting an incomplete bid.
S.A. Comunale Company, Inc.’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $389,300.00. Their Contract Compliance Number is 006554 and expires 4/21/27.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against S.A. Comunale Company, Inc.
3. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to comply with expenditure deadlines for CDBG funding.
4. FISCAL IMPACT: Funding for this project will come from the Community Development Block Grant (CDBG) under the U.S. Department of Housing and Urban Development (HUD). The Community Development Block Grant (CDBG) Entitlement Program provides annual grants on a formula basis to cities and counties to develop viable urban communities. An appropriation of funds will be needed to align this Ordinance with the Draft FY 2025 Annual Action Plan as approved by City Council through the adoption of Ordinance No. 2968-2024.
The Director of Finance and Management will also enter into an agreement with Directions for Youth & Families Services to define responsibilities regarding the planned improvements to said facilities, as approved by City Council through the adoption of Ordinance No. 2969-2024.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a construction contract with S.A. Comunale Company, Inc., for the CDBG Directions for Youth and Family Services HVAC Replacement project; to authorize the appropriation and expenditure of funds in an amount up to $389,300.00 within the Community Development Block Grant Fund (CDBG); and to declare an emergency. ($389,300.00)
Body
WHEREAS, five (5) bids for the CDBG Directions for Youth and Family Services HVAC Replacement project were received and publicly opened in the office of the Director of Finance and Management on January 29, 2026; and
WHEREAS, the lowest, best, most responsive and responsible bid was from S.A. Comunale Company, Inc. in the amount of $389,300.00; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to award and execute a construction contract for the CDBG Directions for Youth and Family Services HVAC Replacement project in the amount of $389,300.00; and
WHEREAS, it is necessary to authorize the appropriation and expenditure of $389,300.00 from the Community Development Block Grant Fund included in the Draft 2025 Annual Action Plan adopted under Ordinance No. 2968-2024; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a construction contract for the CDBG Directions for Youth and Family Services HVAC Replacement project, in an emergency manner in order to comply with expenditure deadlines for CDBG funding; all for the immediate preservation of the public health, peace, property, safety and welfare; and now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a construction contract, on behalf of the Office of Construction Management, with S.A. Comunale Company, Inc., for the CDBG Directions for Youth and Family Services HVAC Replacement project, in an amount up to $389,300.00.
SECTION 2. That an appropriation and expenditure up to $389,300.00, or so much thereof as may be needed, is hereby authorized within the Community Development Block Grant Fund - Fund No. 2248, per the account codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.