Explanation
BACKGROUND: This ordinance is for the option to establish four (4) UTC contracts to purchase Mainline Couplings, Clamps and Various Parts for the Division of Power and Water, the primary user. The couplings, clamps and associated parts will be used throughout the City of Columbus service area to repair and maintain waterlines. The term of the proposed option contracts would be approximately one (1) year, expiring March 31, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 6, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004680). Eighty-four (84) bids were solicited: (M1A-4, F1-3, MBR-2). Four (4) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Dreier & Maller, Inc., MAJ, CC# 34-1681027 expires 05/10/2014, Items 107, 164, 165, 167, and 182 through 187, $1.00
Ferguson Waterworks, MAJ, CC# 54-1211771 expires 11/05/2014, Items 2, 12 through 31, 33 through 56, 59 through 64, 75 through 106, 108 through 113, 115, 116, 118, 123 through 127, 135 through 140, 142 through 148 and 156, $1.00.
HD Supply Waterworks, MAJ, CC# 03-0550887 expires 11/05/2014, Items 57, 58, 65, 67 through 74, 114, 117, 119 through 122, 128 through 132, and 166, $1.00.
Site Supply, Inc., MAJ, CC# 31-1350146 expires 03/22/2013, Items 1, 3 through 11, 32, 66, 141, 149 through 155, 157 through 163 and 172 through 179, $1.00.
Total Estimated Annual Expenditure: $150,000.00, Division of Power and Water, the primary user.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into four (4) contracts for the option to purchase Mainline Couplings, Clamps and Various Parts with Dreier and Maller, Inc., Ferguson Waterworks, HD Supply Waterworks, and Site Supply, Inc.; to authorize the expenditure of $4.00 to establish the contracts from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($4.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 6, 2012 and selected the lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Mainline Couplings, Clamps and Various Parts, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Mainline Couplings, Clamps and Various Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Mainline Couplings, Clamps and Various Parts in accordance with Solicitation No. SA004680 for a term of approximately one (1) year, expiring March 31, 2014, with the option to renew for one (1) additional year, as follows:
Dreier & Maller, Inc., Items 107, 164, 165, 167, and 182 through 187, $1.00
Ferguson Waterworks, Items 2, 12 through 31, 33 through 56, 59 through 64, 75 through 106, 108 through 113, 115, 116, 118, 123 through 127, 135 through 140, 142 through 148 and 156, $1.00.
HD Supply Waterworks, Items 57, 58, 65, 67 through 74, 114, 117, 119 through 122, 128 through 132, and 166, $1.00.
Site Supply, Inc., Items 1, 3 through 11, 32, 66, 141, 149 through 155, 157 through 163 and 172 through 179, $1.00.
SECTION 2. That the expenditure of $4.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.