Explanation
BACKGROUND: This Ordinance authorizes the Public Utilities Director to enter into a planned modification of the General Engineering Services contract with R.D. Zande & Associates, Inc. Under this contract, the City procures professional engineering services on an as-needed basis. The original contract reserved the City the right to extend the contract for fiscal years 2007 and 2008 under a maximum obligation of $150,000 per year. This legislation provides the $150,000 needed for fiscal year 2007.
1. Amount of additional funds to be expended: $150,000
Original Contract Amount: $150,000
Modification #1 (current): $150,000
Grand Total: $450,000
2. Reasons additional goods/services could not be foreseen:
Continued services was foreseen when the original contract was established. Under Section XVIII of contract number EL005927, the City reserved the right to extend the contract for fiscal years 2007 and 2008 at a maximum obligation of $150,000 per year.
3. Reason other procurement processes are not used:
The General Engineering Services contract is utilized in emergency situations to expedite the design of the project that is needed.
4. How cost of modification was determined:
Under Section XVIII of contract number EL005927, it was stated that the rate for services performed in the fiscal years 2007 and 2008 shall be specified in Schedule 1, which is based on the Total Labor Costs plus Subcontract Costs plus Reimbursable Expenses Costs contract.
Contract Compliance Info.: 31-1395123, expires 1/27/08, Majority
FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted 1991 Bonds Fund and an amendment to the 2007 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the General Engineering Services contract with R.D. Zande & Associates, Inc., for the Division of Power and Water, to authorize the transfer and expenditure of $150,000.00 within the Water Works Enlargement Voted 1991 Bonds Fund, and to authorize an amendment to the 2007 Capital Improvements Budget. ($150,000.00)
Body
WHEREAS, Contract No. EL005927 was authorized by Ordinance No. 1403-2005, passed October 2, 2005; executed April 5, 2006; and approved by the City Attorney on April 12, 2006; and
WHEREAS, a planned modification and increase to the General Engineering Services contract is needed for continued professional engineering services on an as-needed basis; and
WHEREAS, it is necessary to modify Contract No. EL005927 to authorize the funds required to allow payment to R.D. Zande & Associates, Inc. for continued services associated with the General Engineering Services contract; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted 1991 Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize the Director of Public Utilities to enter into a planned modification of the General Engineering Services contract with R.D. Zande & Associates, Inc., for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Utilities Director is hereby authorized and directed to enter into a planned modification of the General Engineering Services contract with R.D. Zande & Associates, Inc. in the amount of $150,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.13 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized to transfer $150,000.00 within the Division of Power and Water (Water), Dept/Div. No. 60-09, Water Works Enlargement Voted 1991 Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6621, as follows:
Project No. | Project Name | OCA Code | change
690449 | Dublin Rd. 36" W.M. | 690449 | -$150,000
690290 | Distribution Improvements | 642900 | +$150,000
SECTION 4. That the 2007 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
690449 | Dublin Rd. 36" W.M. | $2,816,926 | $2,666,926 | -$150,000
690290 | Distribution Improvements | $1,028,000 | $1,178,000 | +$150,000
SECTION 5. That for the purpose of paying the cost of the contract modification, the sum of $150,000.00 or so much thereof as may be necessary be and hereby is authorized to be expended as follows: Division of Power and Water (Water), Dept./Div. No. 60-09, Water Works Enlargement Voted 1991 Bonds Fund, Fund No. 606, Project 690290, OCA Code 642900, Object Level One 06, Object Level Three 6621, Amount $150,000.00.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.