Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify the professional services agreement with Chester Engineers (Ohio), Inc. for the Southerly Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems Consultant project, for the Division of Sewerage and Drainage. This is modification number two.
It has been determined that the protective coatings on many structures, buildings and process items are in need of rehabilitation. This project will implement a study to determine the specific areas, structures and process items in need of attention. The study will determine the procedures necessary for the rehabilitation and determine the steps necessary to inhibit deterioration in the future. The Scope of Work for this project, at the City’s discretion, consists of the following elements:
A. Conduct a detailed survey of the condition of the coatings and determine the required remedies for:
1. Buildings, both interior and exterior, and structures,
2. Process and general equipment.
3. Piping systems, including gate and valve operators.
4. Conduit systems.
B. Prepare a report with determinations on the survey results and recommendations.
C. Prepare a General Corrosion Prevention and Protective Coating Specification.
D. Prepare electronic bid documents for Corrosion Prevention and Protective Coating applications to the locations selected by the City. Three construction contracts are planned for this work.
The detailed survey, Condition Assessment Report, and the specification have been completed and the project contracting plan determined. The actual emplacement of the work will be by phased construction contract. The first of three Corrosion Prevention and Protective Coating construction contracts, Contract S80, has been completed. The second of the three construction contracts, Contract S82, has been bid.
A future contract modification is required for construction-phase engineering, for the 2013 Corrosion Prevention and Protective Coating Phase 3 contract. Construction Management services are being performed by others.
1.1. Amount of additional funds to be expended: $441.901.46
Original Contract $499,041.67
Modification No. 1 $471,558.66
Modification No. 2 (Proposed) $441,901.46
Modification No. 3 (Future) $160,000.00
CURRENT PROPOSED TOTAL $1,572,531.79
1.2. Reasons additional goods/services could not be foreseen:
The potential need for contract modifications was identified with the original contract legislation documents.
1.3. Reason other procurement processes are not used:
Due to the highly complex and technical nature of this wastewater treatment plant infrastructure project, it is not reasonable or cost efficient to undertake a new procurement effort to acquire these services. The lengthy process for initiating a new procurement, and for a new entity to gain understanding of the project, would likely cause an unacceptable project delay and additional cost.
1.4. How cost of modification was determined:
A cost proposal was provided by Chester Engineers (Ohio), Inc. and reviewed by the Division of Sewerage and Drainage and was deemed acceptable. The cost of this contract modification is consistent with the direct labor, overhead, and profit rates established within the original proposal.
2. Contract Compliance No.: 20-2401674 | MBE | Expires 05/31/2013
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
3. Emergency Designation: Emergency designation is not requested.
4. FISCAL IMPACT: This ordinance authorizes expenditure of $441,901.46 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664.
Title
To authorize the Director of Public Utilities to execute a planned contract modification to the professional services agreement with Chester Engineers (Ohio), Inc. for the Southerly Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems and to expend $441,901.46 in funds from the Sanitary Sewer General Obligation Bond Fund. ($441,901.46)
Body
WHEREAS, Contract No. EL010006 was authorized by Ordinance No. 1513-2009, as passed by Columbus City Council on December 14, 2009 for purposes of authorizing the Director of Public Utilities to enter into a contract for professional services with Chester Engineers (Ohio), Inc., for the Southerly Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems Consultant project; and
WHEREAS, Contract EL011909, Modification #1 was authorized by Ordinance 0549-2011, as passed by Columbus City Council on May 9, 2011 was executed July 13, 2011 and approved by the City Attorney on July 21, 2011; and
WHEREAS, it is necessary for City Council to authorize the expenditure of $441,901.46 funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the aforementioned professional services agreement with Chester Engineers (Ohio), Inc. for the Southerly Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems Consultant project, at the earliest practical date for the preservation of the public health, welfare, peace, property, safety, and; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL010006 with Chester Engineers (Ohio), Inc., 88 East Broad Street, Suite 1980, Columbus, Ohio 43215, for professional services agreement for the Southerly Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems Consultant project, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the Director of Public Utilities be and hereby is authorized to expend up to $441,901.46 from the Sanitary Sewer General Obligation Bond Fund into the Southerly Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems Consultant | Fund 664 | Div. 60-05 | Proj. 650350-100002 | 653502 | Object Level Three 6676.
SECTION 3. That the said firm, Chester Engineers (Ohio), Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.