Explanation
1. BACKGROUND: This legislation authorizes the Public Utilities Director to enter into an agreement with CGI Technologies and Solutions, Inc. in the amount of $642,385.00, for a Mobile Dispatching System.
The purpose of this project is to implement a Mobile Dispatching System that will enable the Department of Public Utilities to optimize service order assignments, assign them to technicians in the field, and capture field information for immediate use. This is expected to produce efficiency and productivity gains, and to make the Department more responsive to customers. The initial project targets approximately 60 field employees and 20 office employees, but if successful may subsequently be expanded to include additional employees and workflows. The Mobile Dispatching system will interface with the current work order system in use, known as CUBS, as well as with the planned AVL system.
2. BID INFORMATION: The selection of the firm providing the system has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals". The evaluation criteria for this contract included: 1. proposal quality, 2. proposal feasibility, 3. experience, 4. ability to perform expeditiously, 5. past performance, and 6. local workforce. Requests for Proposals (RFP's) were received on August 2, 2010 from: CGI Utilities Solutions and Solutions, Inc., Clevest Solutions, Inc., and Ventyx.
An evaluation committee reviewed the proposals and scored them based on the criteria stated above. Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project go to CGI Utilities Solutions and Solutions, Inc.
The Contract Compliance Number for CGI Utilities Solutions and Solutions, Inc. is 54-0856778 (expires 2/17/13, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CGI Utilities Solutions and Solutions, Inc.
3. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Build America Bonds Fund. Additionally, $39,045.00 will be expended from the Operations and Maintenance budgets for 2011 - 2013 to cover a three year support plan.
Title
To authorize the Director of Public Utilities to enter into an agreement with CGI Technologies and Solutions, Inc. for a Mobile Dispatching System for the Department of Public Utilities; and to authorize a transfer and expenditure of funds within the Water Build America Bonds Fund. ($642,385.00)
Body
WHEREAS, three proposals for a Mobile Dispatching System were received on August 2, 2010; and
WHEREAS, CGI Technologies and Solutions, Inc. was the firm selected for this project, based on criteria set forth in Columbus City Codes; and
WHEREAS, this system will enable the Department of Public Utilities to optimize service order assignments, assign them to technicians in the field, and capture field information for immediate use; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds within the Water Build America Bonds Fund for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to enter into an agreement for a Mobile Dispatching System, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Utilities Director be and hereby is authorized to enter into an agreement for a Mobile Dispatching System with CGI Technologies and Solutions, Inc., 111 Duke St., 3rd Floor, Montreal, Quebec, Canada, H3C 2M1; in the amount of $642,385.00; in accordance with the terms and conditions of the contract on file in the office of the Department of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized to transfer $642,385.00 within the Department of Public Utilities, Division of Power and Water (Water), Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level Three 6655, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690485-100000 (carryover) | Technology Resources | 609485 | -$642,385.00
609 | 690485-100001 (carryover) | Technology Resources - Mobile Dispatching | 694851 | +$642,385.00
SECTION 3. That for the purpose of paying the cost of a Mobile Dispatching System or as much thereof as may be needed, by and the same, is hereby authorized as follows: Division of Power and Water (Water) | Div. No. 60-09 | Water Build America Bonds Fund | Fund No. 609 | Project 690485-100001 (carryover) | OCA 694851 | Object Level One 06 | Object Level Three 6655 | Amount $642,385.00.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.