Explanation
This legislation is to authorize the purchase of a Compressed Natural Gas (CNG) Street Sweeper for the Public Service Department, Division of Planning and Operations as part of the Clean Cities Petroleum Reduction grant. This sweeper will replace an older unit that is beyond its useful service life. The Public Service Department is responsible for sweeping streets in the City's roadway system.
CNG vehicles produce significantly lower amounts of harmful emissions such as nitrogen oxides, particulate matter and toxic and carcinogenic pollutants. Natural gas is a domestically available, inherently clean-burning fuel. Using compressed natural gas as vehicle fuel increases energy security by reducing our dependence on foreign oil and improves public health and the environment. Currently, CNG is also significantly lower in cost than either gasoline or diesel. The City of Columbus has paid an average of $2.77 per gallon year to date in 2010 for diesel fuel. CNG is currently retailing in Columbus for $1.50 per gge (gasoline gallon equivalent), a $1.27 per gallon or 46% savings in fuel cost.
This legislation authorizes the purchase of one Elgin CNG Street Sweeper from Jack Doheny Supplies Ohio Inc. The purchase of this equipment will be in accordance with the current State of Ohio State Term Schedule Contract (STS), Contract Number STS 7723500206 which expires on March 31, 2011. The City of Columbus does not have this equipment available on any Universal Term Contract and does not foresee receiving better pricing through a bid process.
Ordinance No. 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract. A copy of the State of Ohio contract and pricing structure is attached to this legislation.
FISCAL IMPACT: Funding for the base truck and 25% of the CNG upgrade will be funded through the 2010 Capital Improvements Budget in the Streets & Highways Bond Fund. Of this, $212,894.00 is for the base cost of the street sweeper. An additional amount of $96,369.00 is necessary for the upgrade to CNG. Of this, 25% will be transferred from the Streets & Highways Fund to the Clean Cities Petroleum Reduction Grant Fund. The remaining $72,276.75, representing 75% of the cost of the CNG upgrade, will be funded by the Clean Cities grant, from funds from the U. S. Department of Energy.
SUPPLIER: Jack Doheny Supplies Ohio Inc Contract Compliance Number 38-3148955, expires 08-17-2012.
Emergency action is necessary so that the purchase order for these vehicles can be issued as soon as possible, thereby ensuring that deadlines of the Clean Cities Petroleum Reduction grant are met.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize the Director of Finance and Management to establish a purchase order for the Fleet Management Division on behalf of the Public Service Department for the purchase of one Elgin CNG Eagle F Duel Street Sweeper in accordance with a State of Ohio Term Schedule contract with Jack Doheny Supplies Ohio Inc, to authorize and direct the City Auditor to transfer $24,092.00 from the Streets and Highway bond fund to the Clean Cities Petroleum Reduction grant fund; to authorize the City Auditor to appropriate $212,894.00 within the Streets and Highway Bond Fund and $96,369.00 to the Clean Cities Petroleum Reduction grant fund; and to authorize the expenditure of $212,894.00 from the Streets and Highway Bond Fund and $96,369.00 from the Clean Cities Petroleum Reduction grant fund; and to declare an emergency. ($309,263.00)
Body
WHEREAS, the Division of Fleet Management, on behalf of the Public Service Department, desires to purchase one Elgin CNG Model Eagle F Dual Street Sweeper in accordance with the State of Ohio Term Schedule contract, STS 7723500206 which expires on March 31, 2011; and
WHEREAS, Jack Doheny Supplies Ohio Inc is the contract holder for the referenced State of Ohio contract, a copy of the contract and pricing is attached; and
WHEREAS, the City of Columbus does not include this type of equipment an any Universal Term contract and does not foresee receiving better pricing through the bid process; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is immediately necessary to issue a purchase order for an Elgin CNG street sweeper so that Clean Cities Petroleum Reduction grant deadlines are not missed, thereby preserving the public health, peace, property, safety, welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Jack Doheny Supplies Ohio Inc for the purchase of one Elgin CNG Model Eagle F Dual street sweeper for the Fleet Management Division on behalf of the Department of Public Service, Planning and Operations Division in accordance with the State of Ohio Term Schedule Contracts STS 7723500206 which expires March 31, 2011.
SECTION 2. That the transfer of cash and appropriation be and is hereby authorized within the Streets and Highways Bond Fund for the Planning and Operations Division as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530020-100000 /Street Equipment / 06-6600 / 591246 / $24,092.00
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530020-100000 /Street Equipment / 10-5501 / 591246 / $24,092.00
SECTION 3. That the City Auditor be authorized to transfer monies between the following funds as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530020-100000 /Street Equipment / 10-5501 / 591246 / $24,092.00
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
220 /451035/ Clean Cities Petroleum Reduction/80/0886 / 451035 / $24,092.00
SECTION 4. That the sum of $96,369.00 be and hereby is appropriated from the unappropriated balance of Fund 220, General Government Grant Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010 to Dept-Div.45-05, the Division of Fleet Management as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
220 /451035-2000000/ Clean Cities Petroleum Reduction/06/6652 / 451035 / $96,369.00
SECTION 5. That the expenditure of $212,894.00 or so much thereof as may be needed, is hereby authorized from the Street and Highways Bond Fund, Dept/Division: 59-11, Fund 704, OCA 591246, project number 530020-100000 Object Level 01:06, Object Level 03: 6652.
SECTION 6. That the expenditure of $96,369.00 or so much thereof as may be needed, is hereby authorized from the Dept/Division: 45-05, Clean Cities Petroleum Reduction grant 451035, Fund 220, OCA 451035, Object Level 01:06, Object Level 03: 6652.
SECTION 7. That the City Auditor is authorized to establish proper accounting project numbers and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2 above.
SECTION 8. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all the contract or contract modifications associated with this ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.