Explanation
BACKGROUND:
This legislation will authorize the City Attorney's Office and the Columbus Civil Service Commission to modify their contracts with Cintas Corporation for the provision of document management and record storage services to reflect an assignment of the company to Retrievex, Inc. dba Access. This modification will reflect a company name change and federal identification number change for all contracts and purchase orders established with Cintas Corporation by the Columbus City Attorney's Office and the Civil Service Commission. All other terms and conditions will remain the same.
The City Attorney is currently in the second year of a multiyear contract with Cintas Corporation for the provision of document management and record storage services, authorized by ordinance 2092-2014.
The Civil Service Commission is currently in the third year of a multiyear contract with Cintas Corporation for the provision of document management and record storage services. The contract was awarded in response to bid solicitation SO041328 and expires 9/30/2015.
FISCAL IMPACT: No additional funds are required.
EMERGENCY PROVISION: Emergency action is requested to facilitate uninterrupted payments and services.
CONTRACT COMPLIANCE NUMBER:
Cintas Corporation 311703809-001 expires 04/08/16
Retrievex, Inc. dba Access 261167000-001 expires 12/19/16
Title
To authorize the City Attorney and the Civil Service Commission to modify all contracts with Cintas Corporation to reflect the assignment of that company and a name change to Retrievex, Inc. dba Access; and to declare an emergency. ($0.00)
Body
WHEREAS, the City Attorney's Office currently has a contract with Cintas Corporation for the provision of document management and record storage services authorized by ordinance 2092-2014; and
WHEREAS, the Civil Service Commission currently has a contract with Cintas Corporation for the provision of document management and record storage services, awarded in response to bid solicitation SO041328; and
WHEREAS, Cintas Corporation has recently assigned its document management business to Retrievex, Inc. dba Access; and
WHEREAS, Retrievex, Inc., dba Access has agreed to honor past, present and future contracts established between the Cintas Corporation and the City Attorney's Office and the Civil Service Commission , for document management and record storage services; and
WHEREAS, the City Auditor's Office requires that these changes be officially acknowledged by City Council; and
WHEREAS, to facilitate the City Attorney's and Civil Service Commission's uninterrupted payments to this vendor, it is necessary to assign all past, present, and future business to this successor firm; and
WHEREAS, an emergency exists in the usual daily operation of the City Attorney's Office and the Civil Service Commission in that it is immediately necessary to modify these contracts to allow uninterrupted business , thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Attorney's Office be and hereby is authorized to modify its contracts with Cintas Corporation to reflect an assignment and name change to Retrievex, Inc. dba Access, and execute all documents relating thereto.
SECTION 2. That the Civil Service Commission be and hereby is authorized to modify its contracts with Cintas Corporation to reflect an assignment and name change to Retrievex, Inc. dba Access, and execute all documents relating thereto.
SECTION 3. That the City Auditor be and hereby is authorized to make all necessary accounting adjustments to effect said assignment.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.