Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Franklin County Municipal Court Judges, to enter into a contract with MNJ Technologies Direct, Inc. for the purchase of fifty-five (55) Dell Computers. This contract intends to provide the Franklin County Municipal Court Judges with new computers to replace outdated ones, in accordance with the Court's technology replacement schedule.
The Purchasing Office solicited formal bids for the new equipment via RFQ032579. Thirteen responses were received. The responding firms were:
SHI International Corp
Ibilola Ogun DBA ICT Resources
Basbous Rafik DBA Yellow Networks LLC
Lighting Supply Guy
Sehi Computer Products
Kijero LLC
Brown Enterprise Solutions, LLC
AIIT Systems LLC
MNJ Technologies Direct, Inc
Advance Services Group
Kinnare Zahid DBA Aztek Computers LLC
Umer Muhammad DBA ASIMER TECH, LLC
King Networking LLC
Advanced Services Group submitted the lowest price, but was deemed non-responsive due to not providing a quote that allowed the Court to ensure the equipment matched the specification. MNJ submitted the second lowest price, but was fully responsive and so is the recommended awardee for this contract and the overall lowest, responsive, responsible, and best bidder.
Contract Compliance Number: MNJ Technologies Direct, Inc's contract compliance number is CC-011161, expiring 6/7/2024, pending renewal.
Emergency Legislation is requested to replace the equipment before they start having issues, which could cost more to fix. Also, Dell is only guaranteeing its prices for a short time.
FISCAL IMPACT: The amount of $58,270 is budgeted and available in the Franklin County Municipal Court's 2026 computer fund.
Title
To authorize and direct the Director of the Department of Finance and Management, on behalf of the Franklin County Municipal Court Judges, to enter into contract with MNJ Technologies Direct, Inc. for the purchase of fifty-five (55) Dell computers; to authorize the expenditure of up to $58,270.00; and to declare an emergency. ($58,270.00)
Body
WHEREAS, there is a need to replace a portion of our computers in the rotation program; and
WHEREAS, the Purchasing Office solicited formal bids for Dell computers; and
WHEREAS, Advanced Services Group submitted the lowest price, but was deemed non-responsive due to not providing a quote that allowed the Court to ensure the equipment matched the specification. MNJ Technologies Direct, Inc submitted the second lowest price, but was fully responsive and so is the recommended awardee for this contract and the overall lowest, responsive, responsible, and best bidder; and
WHEREAS, it is necessary to enter into a contract with MNJ Technologies Direct, Inc for the provision of Dell computers as described above in the amount of up to $58,270; and
WHEREAS, an emergency exists in the usual daily operation of the city in that it is immediately necessary to enter into contract with MNJ Technologies Direct, Inc, to replace existing Dell computer equipment before they start having issues, which could cost more to fix and to receive the benefit of the price that Dell is only guaranteeing for a short period of time, to authorize the expenditure for Dell computers with MNJ Technologies Direct, Inc, and transfer funds to pay thereby, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Franklin County Municipal Court Judges, be and is hereby authorized to enter into contract with MNJ Technologies Direct, Inc to purchase fifty-five (55) Dell computers at the cost of Fifty-Nine Thousand Two Hundred Seventy Dollars and oo/100 ($59,270.00).
SECTION 2. That the expenditure of $58,270.00 or as much thereof as may be necessary is hereby authorized from the Franklin County Municipal Court Judges' computer funds.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.