Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to enter into a contract on behalf of the Facilities Management Division with Ohio Technical Services, Inc. for inspection, testing, removal, and/or remediation of hazardous materials for City facilities under the purview of the Facilities Management Division.
The initial term of this contract will be for the period April 1, 2024- March 31, 2025. This contract allows four (4) annual renewal options, which may be exercised at the discretion of the City. The renewals are on a year to year basis and are subject to funds availability and approval of Columbus City Council. Ohio Technical Services will adhere to Code Section 329.18(c) (8) regarding payment of a responsible wage.
Bids were solicited via RFQ026935 and the City received one bid on March 13, 2024. Ohio Technical Service was the sole responder to the bid. The company bid on an hourly rate for labor and a mark-up for equipment and materials. Bid submissions were as follows (0 FBE, 0 MBE):
Ohio Technical Services, Inc.
The Facilities Management Division recommends the bid award be made to the most responsive, and responsible bidder, Ohio Technical Services, Inc.
Emergency action is requested to ensure that hazardous materials contract may be immediately available for services as soon as practical. The previous contract expired in October 2023. As such no contract exist that provides this critical service.
Ohio Technical Services, Inc. Contract Compliance No. 31-1640431 contract compliance expiration date February 16, 2025.
Fiscal Impact: This ordinance authorizes the expenditure of $430,030.00 from the General Fund with Ohio Technical Services, Inc. for inspection, testing, removal, and/or remediation of hazardous materials. $280,030.00 will be used for lead abatement from the firing range and the Crime Lab. An additional $150,000.00 for unforeseen Hazardous Material issues that arise during maintenance or renovations. In 2023, $300,000.00 was expended for these services from the General Fund.
Title
To authorize the Director of the Department of Finance and Management to enter into a contract on behalf of the Facilities Management Division with Ohio Technical Services, Inc. for inspection, testing, removal, and/or remediation of hazardous materials from city facilities; to authorize the expenditure of $430,030.00 from the General Fund; and to declare an emergency. ($430,030.00)
Body
WHEREAS, it is necessary for the Facilities Management Division to contract for inspection, testing, removal, and/or remediation of hazardous materials for facilities under the purview of the Facilities Management Division; and
WHEREAS, formal bids were solicited and one vendor submitted a response; and
WHEREAS, Ohio Technical Services, Inc. was deemed the most responsive, and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Ohio Technical Services, Inc. for inspection, testing, removal, and/or remediation of hazardous materials for facilities under the purview of the Facilities Management Division, to ensure that hazardous materials can be tested for and remediated at various City facilities, the previous contract expired in October 2023 and, as such, no contract currently exists to provide this critical service, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into a contract on behalf of the Facilities Management Division with Ohio Technical Services, Inc. for inspection, testing, removal, and/or remediation of hazardous materials for facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $430,030.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.