Explanation
BACKGROUND:
Need: To authorize and direct the Director of Finance and Management, to enter into contract with Logicube, Inc. for the purchase of CellDek Forensic equipment for the Division of Police. This product allows the investigator to recover information from virtually any cell phone or PDA; this would serve both in the office and at the scene. Currently detectives have to seize these items, secure them in the property room and request an examination. This process takes too long especially when dealing with a missing person, homicide or possible terrorist where timely information is critical. Purchase of this equipment will enhance the Division of Police investigation abilities and allow the Division to better serve the citizens.
Bid Information: After several internet searches and speaking with two of the larger digital forensic hardware suppliers, the Division of Police has come to the conclusion that this is a sole source item. The Division of Police confirmed this with Logicube and was supplied with a statement stating that they are the sole manufacturer and supplier of this device. The unique properties of this unit preclude the purchase of any other equally capable unit, as none exist. This device is self contained as a stand alone data acquisition device, and may be used at the bench or in the field as needed. It provides standard data cables for use with most phones, and also includes Bluetooth and IrDA (infrared) connectivity for the newest devices supporting those standards.
Logicube, Inc. is the only manufacturer and distributor of this type of unique forensic equipment; therefore this contract will be entered into in accordance with the sole source procurement provisions.
Quotation was received from Logicube, Inc. and the total cost of the unit including additional support is $19,742.35.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is needed due to a savings of $5,000 if funds are encumbered by 9/30/2007 due to rebate being offered by the supplier.
Contract Compliance No: 954426701, expires 08/08/2009
FISCAL IMPACT: $24,244.00 has been appropriated for this purchase through the Law Enforcement Contraband Seizure Funds.
Title
To authorize and direct the Director of Finance and Management, to enter into contract with Logicube, Inc. for the purchase of CellDek Forensic equipment in accordance with the Sole Source procurement; to authorize the expenditure of $19,742.35 from the Law Enforcement Contraband Seizure Funds; and to declare an emergency. ($19,742.35)
Body
WHEREAS, the City of Columbus Division of Police needs to purchase CellDek Forensic equipment in order to better serve for the citizens of Columbus; and
WHEREAS, the cost of this purchase was appropriated in the Law Enforcement Contraband Seizure Funds; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07(e) (Sole Source) of the Columbus City Codes, 1959; and
WHEREAS, due to substantial savings in the purchase of this equipment, emergency designation is requested; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a contract for the CELLDEK Forensic for the preservation of public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Finance and Management, be and is hereby authorized and directed to enter into contract with Logicube, Inc., for the purchase of a CellDek Forensic equipment for the Division of Police.
SECTION 2. That the expenditure of $19,742.35 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DEPT: 30-03 | FUND: 219 | Subfund: 016 | OBJ LEV 1: 06 | OBJ LEV 3: 6643| OCA: 300988
SECTION 3. That said contract shall be awarded in accordance with provisions of Section 329.07(e) (Sole Source) of the Columbus City Code, 1959.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.