Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a planned contract modification for professional engineering services with Wade Trim, Inc. for the Jackson Pike Waste Water Treatment Plant (JPWWTP) A-Plant Secondary Clarifier Electrical Upgrades & Miscellaneous Improvements, CIP #650245-100002, in an amount up to $1,741,676.74.
Due to the corrosive environment and age, electrical equipment at the JPWWTP associated with the secondary treatment process such as electrical conduits, supports, wiring, and collector drives for the secondary clarifiers are in poor condition. This project will upgrade electrical equipment and associated appurtenances responsible for the secondary treatment process.
Preliminary design has been completed on the engineering services contract for this project. A planned modification to fund detailed design is now needed. This phase of the contract will include 30%, 60%, and 95% detailed design plans along with review meetings for the Jackson Pike A-Plant Secondary Clarifiers and associated equipment. The ACA Secondary Clarifiers, MCC’s, VFD’s, HVAC, electrical lighting, Backup Flushing Water System, Dilution Water System, A-Plant effluent sampling, and MLSS & RAS channel have all been evaluated during preliminary design. Detailed design will provide a biddable set of plans to implement the required upgrades.
The community planning are for this project is 59 - SouthWest
1.1 Amount of additional funds to be expended: $1,741,676.74
Cost summary:
Original Contract (ORD 1942-2023; PO405624) $766,156.05
Proposed Renewal #1 (Current) $1,741,676.74
Future Renewal #2 (Estimate) $1,320,000.00
CONTRACT TOTAL $3,827,832.79
1.2 Reason other procurement processes are not used:
This contract was awarded through the City’s Request for Proposal process for engineering services through the completion of the construction of the project. Planned contract modifications were anticipated to add funds for stages of design. This is one of those planned contract modifications so a new procurement process is not required.
1.3 How cost of modification was determined:
A cost proposal was provided by GPD Group based upon existing contract job titles, rates of pay, and allowable expenses. The proposal was reviewed by the Division of Sewerage and Drainage and was deemed acceptable.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project will include improvements that will help address corrosion and odor associated with the current process, as well as upgrade equipment and overall rehabilitate an outdated system. The Secondary process is a crucial process in treating wastewater and keeping our community and rivers clean. This process is one of the final steps in the treatment process for the wet stream and removes biological settle-able solids to reduce harmful parameters in the plants final effluent. Failure of this equipment would cease collection of the settle-able solids in the secondary clarifiers, which would then fill with solids that would overflow from the secondary tanks and eventually end up in the effluent, ultimately resulting in a violation and potential hazards.
3. CONTRACT COMPLIANCE INFORMATION
Wade Trim, Inc.’s contract compliance number is CC040053 and expires 11/29/25.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Wade Trim, Inc.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was put in place with an ODI determined MBE/WBE program goal of 15.0%. Wade Trim, Inc. is classified as a majority company. Wade Trim, Inc. anticipates performing the work on this contract modification with the use of sub-consultants. The MBE/WBE percentage for this contract modification is expected to be 15%.
As part of their proposal, Wade Trim, Inc. has proposed the following subcontractors to perform contract work:
Company Name City/State ODI Certification Status
CDM Smith Inc. Columbus, Ohio MAJ
Advanced Engineering Consultants, Ltd. Columbus, Ohio MBE
DLZ Ohio, Inc. Columbus, Ohio MBE
360water, Inc. Columbus, Ohio WBE
The certification of Wade Trim, Inc. and the above companies was in good standing at the time the of the contract modification.
5. FISCAL IMPACT
Funding for this contract is anticipated to be financed with a loan from the Water Pollution Control Loan Fund (WPCLF), a program jointly administered by the Ohio EPA's Division of Environmental and Financial Assistance and the Ohio Water Development Authority (OWDA). City Council authorized this loan application and acceptance of funding via Ordinance 2767-2023, passed by Council on 10/30/23. This loan is expected to be approved at the OWDA August Board meeting. This ordinance is contingent upon the loan being approved by OWDA. The Department of Public Utilities will inform the Auditor's Office when this loan has been approved. Funds will need to be appropriated in the WPCLF/OWDA Loan Fund, Fund 6111.
Title
To authorize the Director of Public Utilities to modify and increase a professional engineering services contract with Wade Trim, Inc. for the Jackson Pike Waste Water Treatment Plant A-Plant Secondary Clarifier Electrical Upgrades & Miscellaneous Improvements project; to appropriate funds in the Water Pollution Control Loan Fund; to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for this project; and to authorize an expenditure of up to $1,741,676.74 from the Water Pollution Control Loan Fund to pay for the contract modification. ($1,741,676.74)
Body
WHEREAS, the Department of Public Utilities is engaged in the JPWWTP A-Plant Secondary Clarifier Electrical Upgrades & Miscellaneous Improvements Project; and
WHEREAS, Contract No. PO405624 was authorized by Ordinance No. 1942-2023 for the JPWWTP A-Plant Secondary Clarifier Electrical Upgrades & Miscellaneous Improvements Project; and
WHEREAS, it is necessary to authorize a modification to the contract to increase the dollar amount of the contract to fund detailed design of the project; and
WHEREAS, Ordinance 2767-2023 authorized this modification to be funded by a loan to be obtained through the Water Pollution Control Loan Fund (WPCLF) Program; and
WHEREAS, this ordinance is contingent upon the loan being approved; and
WHEREAS, it is necessary to appropriate funds in the Water Pollution Control Loan Fund; and
WHEREAS, funds must be expended to pay for services provided under this contract modification; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $1,741,676.74 is appropriated in the Water Pollution Control Loan Fund, Fund 6111, per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of the Department of Public Utilities is hereby authorized to modify and increase the professional engineering services contract with Wade Trim, Inc., 100 E. Campus View Boulevard, Suite 250, Columbus, Ohio 43235, for the JPWWTP A-Plant Secondary Clarifier Electrical Upgrades & Miscellaneous Improvements project, in an amount up to $1,741,676.74.
SECTION 3. That the expenditure of $1,741,676.74, or so much thereof as may be needed, is hereby authorized to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance is contingent upon the Ohio Water Development Authority's Board approving the loan for this project.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.