Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for conducting rehabilitation and reconstruction and snow and ice removal along the City's roadway system. To accomplish this mission the Division requires one force feed loader. The force feed loader is used to rapidly collect millings and other debris for direct loading into dump trucks during the rehabilitation and reconstruction of roadway surfaces. It is also used during winter operations to remove plowed snow
This force feed loader will replace a unit that is beyond its useful service life and provide for a more reliable fleet to carry out services provided by the Division. This purchase is consistent with the division's fleet replacement program.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on July 15, 2010 for Bid SA003639 for the purchase of one force feed loader as follows:
Vendor Make Unit Cost Status
The McLean Company LeeBoy $190,900.00 Majority
The only bid received was from the The McLean Company and it met specifications as the lowest, best, most responsive and most responsible bidder. Their bid price for the complete unit was $190,900.00.
This equipment does not offer environmentally preferred fuel options at this time.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against The McLean Company.
2. CONTRACT COMPLIANCE INFORMATION
The McLean Company's contract compliance number is 340762688 and expires 7/19/12.
3. FISCAL IMPACT
Funds are available for this expenditure from the Streets and Highways G.O. Bonds Fund, no. 704. The cost of this purchase is $190,900.00.
Title
To authorize the Finance and Management Director to enter into a contract for the purchase of one force feed loader from The McLean Company and to authorize the expenditure of $190,900.00 from the Streets and Highways G.O. Bonds Fund for the Division of Planning and Operations. ($190,900.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for conducting rehabilitation and reconstruction and snow and ice removal along the City's roadway system, and
WHEREAS, the Division of Planning and Operations is in need of one force feed loader, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this purchase has been approved by the Fleet Management Division and this equipment does not offer environmentally preferred fuel options at this time, and
WHEREAS, funds are available in the Streets and Highways G.O. Bonds Fund for this expense; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to enter into contract for the purchase of one force feed loader with The McLean Company, 3155 East 17th Avenue, Columbus, OH, 43219 in accordance with the specifications on file in the Purchasing Office.
Section 2. That funding for this legislation is based on quotes dated July 15, 2010, submitted by The McLean Company, and are on file with the Purchasing Office.
Section 3. That the sum of $190,900.00 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, Dept.-Div. 59-11 as follows:
Fund / Project# / Project / O.L. 0l - 03 Codes / OCA Code / Amount
704 / 530020-100000 / Street Equipment / 06-6652 / 591246 / $190,900.00
Section 4. That the City Auditor be and hereby is authorized to make any/all other accounting changes for the transactions discussed within this ordinance that are construed by the City Auditor to be reasonably consistent with the intent of this ordinance.
Section 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.