Explanation
Need: In order to implement the electronic recording and management of evidence at our Crime Laboratory, the existing computer hardware and software utilized by Crime Lab Technicians needs to be upgraded.
Bid Information: The following informal bids were received by the Purchasing Office:
O M Office Supply - $29,460.00 Tech Depot - $30,200.00
Global Gov/Education - $30,591.80 Insight Public Sector - $30,826.20
Shea PC Div. Of Vision Micro - $33,760.00 Alex Systems Consultant - $38,000.00
The decision to purchase the laptops with docking stations from Shea PC Div. Of Vision Micro is based on their bid being the lowest, most responsible, responsive and best bid evaluated by the Police Net personnel. The four lowest bidders did not include the docking stations in their bids.
Contract Compliance No.: 421541312
Emergency Designation: Emergency legislation is requested in order to expedite the purchase so the system can be installed by the Division's target date of July, 2005.
FISCAL IMPACT: There will be no fiscal impact on the financial status of the General Fund, because all purchases are being made with Law Enforcement Drug Seizure Funds.
Title
To authorize and direct the Finance Director to enter into a contract for the purchase of laptops with docking stations for the Division of Police, to authorize the expenditure of $33,760.00 from the Law Enforcement Seizure Fund, to waive the provisions of Columbus City Codes Chapter 329; and to declare an emergency. ($33,760.00)
Body
WHEREAS, the Division of Police Crime Lab needs to upgrade their existing computer hardware and software to implement the electronic reporting and management system; and
WHEREAS, the Purchasing Office solicited informal bids (SO021047) for the purchase of laptops with docking stations; and
WHEREAS, the Division of Police recommended that a contract be awarded to Shea PC Div. of Vision Micro on the basis of their bid being the lowest, most responsible and responsive bid received; and
WHEREAS, the four lowest bidders did not meet specification because they did not include the cost of the docking stations in their bid; and
WHEREAS, it is necessary to waive the provisions of Section 329 of the Columbus City Codes, 1959; and
WHEREAS, an emergency exists in the daily operation of the Division of Police Department of Public Safety, in that it is immediately necessary to enter into contract for the purchase of laptops with docking stations to meet the target installation date of July 2005 for the immediate preservation of the public peace, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and is hereby authorized and directed to enter into contract with Shea PC Div. of Vision Micro for the purchase of laptops with docking stations for the Division of Police.
Section 2. That the provisions of Section 329 of the Columbus City Code, 1959, as hereby waived.
Section 3. That the expenditure of $33,760.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV FD OBJ#1 OBJ#3 OCA
30-03 219 02 2193 301838
Section 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.