Explanation
Background: This ordinance will authorize the Auditor’s Office to transfer funds within the Department of Development’s Division of Code Enforcement’s general fund budget from Object Class 01 - Personnel to Object Class 03 - Services; establish an Auditor's Certificate; authorize the Director of Development to enter into various grass mowing and litter control services contracts; and authorize expenditures for the purchase of grass mowing and litter control services.
The procurement effort will be handled by the Department of Development. Historically, the department has entered into approximately 28 different contracts for these services annually, of which three-fourths are competitively bid and the remaining one-fourth are contracts with non-profit community group associations who do not formally submit a bid. Instead, the community group associations are paid the average hourly rate of the competitively bid contracts. All bids will be obtained and contracts awarded following Columbus City Code Chapter 329. This legislation will set up all of the funding required to enter into contracts with the vendors on an as-needed basis.
Emergency Justification: Emergency action is requested in order to encumber the funds on an Auditor’s Certificate.
Fiscal Impact: $160,000 is available in the Division of Code Enforcement’s general fund budget to meet the financial obligations of these expenditures.
Title
To authorize a transfer of funds within the general fund, Department of Development, Code Enforcement Division; to authorize the Director of Development to enter into various contracts for the purchase of grass mowing and litter control services; to authorize the expenditure from the general fund; to establish an Auditor's certificate in the amount of $160,000.00; and to declare an emergency. ($160,000.00)
Body
WHEREAS, a transfer is necessary within the general fund, Department of Development, Division of Code Enforcement; and
WHEREAS, the Director of Development will enter into various contracts for the purchase of grass mowing and litter control services; and
WHEREAS, it is necessary to establish an Auditor's certificates in the amount of $160,000; and
WHEREAS, all bids will be obtained and contracts awarded according to Columbus City Code Chapter 329; and
WHEREAS, it is necessary to authorize the expenditure of $160,000 from the Department of Development, Division of Code Enforcement’s general fund Object Class 03; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the transfer of funds and establishment of an Auditor’s Certificate for the purchase of grass mowing and litter control services; Now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $160,000.00 or so much thereof as may be needed, is hereby authorized within fund 1000 (general fund), from the Department of Development’s Division of Code Enforcement per the accounting codes in the attachment to this ordinance.
SECTION 2. That the Director of Development is authorized to enter into various contracts for the purchase of grass mowing and litter control services in accordance with procurement requirements in Columbus City Code Chapter 329.
SECTION 3. That the expenditure of $160,000.00 or so much thereof as may be needed, is hereby authorized in fund 1000 (general fund), Department of Development’s Division of Code Enforcement, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds are hereby deemed appropriated to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, responsive, responsible and best bidder(s), per the requirements of City Code Chapter 329, or determination of contracts to be awarded to non-profit organizations, to the Director of Development.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.