Explanation
BACKGROUND: To change the company name and Federal Identification number for contract number FL002113 for the purchase of Automotive Lighting Parts for the Fleet Management. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus with Bound Tree Medical LLC, FID 311739487 to Parr Public Safety Equipment Inc. FID 201619573.
1. Amount of additional funds: No additional funds are necessary to modify the option contract.
2. Reason additional needs were not foreseen: The current supplier has sold the vehicle equipment supply division.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No additional is required to modify the option contract. The Fleet Management Division must set aside their own funding for their estimated expenditures.
In order to maintain an uninterrupted of services to City agencies using this Universal Term Contract, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance Director to modify past, present and future purchase orders with Bound Tree Medical LLC, for Automotive Lighting Parts to Parr Public Safety Equipment Inc. and to declare an emergency.
Body
WHEREAS, the Finance/Purchasing Office established the contract with Bound Tree Medical LLC for the option to purchase Automotive Lighting Parts; and
WHEREAS, Bound Tree Medical LLC sold the vehicle equipment supply division to Parr Public Safety Equipment Inc. Parr Public Safety Equipment Inc. has agreed to honor the past, present and future purchase orders established from contract number FL002113, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division in that it is immediately necessary to modify contract number FL002113 to avoid interruption of services, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify contract FL002113 and all past, present and future purchase orders pursuant to that contract to reflect the change of the company name and FID number from Bound Tree Medical LLC. #311739487 to Parr Public Safety Equipment Inc., #201619573.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.