Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish Universal Term Contracts (UTC) for the option to purchase Ammunition with Vance Outdoors Inc. and Kiesler Police Supply. The Division of Police is the primary user for Ammunition. Ammunition is used by the Department of Public Safety to train and provide protection to the public and their employees when the situation warrants during a potential incident response. The term of the proposed option contracts would be approximately three (3) years, expiring August 31, 2020, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on October 12, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ006939). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Vance Outdoors Inc., CC# 009245 expires July 6, 2019, Items 1, 7, 9, 11, 12, 13, $1.00
Kiesler Police Supply, CC# 007032 expires October 18, 2019, Items 2, 3, 4, 5, 6, 8, 10; $1.00
Total Estimated Annual Expenditure: $350,000.00, Division of Police (CPD), the primary user.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into Universal Term Contracts for the option to purchase Ammunition with Vance Outdoors Inc. and Kiesler Police Supply; and to authorize the expenditure of $2.00 from the General Fund. ($2.00).
Body
WHEREAS, the Ammunition UTC will provide for the purchase of Ammunition used by the Public Safety Department in their ability to train and provide protection to the public and their employees when the situation warrants during potential incident response; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 12, 2017 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Safety to authorize the Finance and Management Director to enter into Universal Term Contracts for the option to purchase Ammunition, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contracts for the option to purchase Ammunition in accordance with Request for Quotation RFQ006939 for a term of approximately three (3) years, expiring August 31, 2020, with the option to renew for two (2) additional one (1) year periods, as follows:
Vance Outdoors Inc.; Items 1, 7, 9, 11, 12, 13; $1.00
Kiesler Police Supply; Items 2, 3, 4, 5, 6, 8, 10; $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.