Explanation
Background:
This ordinance authorizes the Finance and Management Department, Office of Construction Management, to make various expenditures for labor, materials, and equipment in conjunction with various facilities improvements at the Municipal Court building that are unplanned but will be necessary. Work may include any type of renovation of the Municipal Court building, such as electrical, HVAC, and plumbing. All work will be based on three estimates obtained from qualified contractors and will not exceed $20,000.00 per job. Funding for these expenditures is from the Construction Management Capital Improvement Fund.
Emergency action is requested to allow these projects to proceed in a timely manner and to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management. Emergency action is also requested to allow the necessary funding to be available for needed expenditures.
Fiscal Impact: The City sold $2,000,000.00 in bonds for the Office of Construction Management budgeted for various facility renovations at the Municipal Court building. This ordinance authorizes an expenditure of $100,000.00.
Title
To authorize the expenditure of $100,000.00 from the Construction Management Capital Improvement Fund for various facility renovations at the Municipal Court building, and to declare an emergency. ($100,000.00)
Body
WHEREAS, various unexpected facility renovations will likely become necessary within the Finance and Management Department, Office of Construction Management, at the Municipal Court building; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to establish these funds to have funding available for necessary expenditures to allow these projects to proceed in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the purchase of labor, materials, and equipment will likely become necessary for various facility renovations within the Finance and Management Department, Office of Construction Management, for the Municipal Court building.
Section 2. That the expenditure of $100,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Construction Management Capital Improvement Fund No. 733, as follows, to pay the cost thereof. All work will be based on three estimates and will not exceed $20,000.00 per contract or job. City Council recognizes that this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands that its passage will give the Finance and Management Director the final decision in determination of the lowest best responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
Fund Type: Capital Projects
Department Number: 45-50
Fund No.: 733
Project Number: 570043
Project Title: Municipal Court Renovations
Object Level 3: 6601
OCA Code: 733000
Amount: $100,000.00
Section 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Finance and Management Director administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.